Purchase of Renewable Diesel Fuel

The City of Santa Monica Public Works Department is issuing an Invitation to Bid for the purchase and delivery of Renewable Diesel Fuel to support approximately 100 vehicles and equipment operated by the Fleet Management Division and Santa Monica Fire Department over a five-year contract term. The procurement seeks qualified vendors to furnish Renewable Clear Diesel Number RD-99 (CLRRF) fuel meeting ASTM D975 and CARB Diesel specifications for delivery to six City facilities: City Yards, Beach Maintenance facility, and Fire Stations 1, 2, 3, and 5, with a projected average annual order volume of 50,000 gallons and monthly average orders of 5,000 gallons. Deliveries must be completed during business hours (Monday-Friday, 8 AM-5 PM) within 2-3 business days of order receipt, with pricing submitted F.O.B. destination and shipping and handling charges shown separately. Minimum qualifications require vendors to possess five years of recent experience delivering diesel fuel to fire departments and city fuel sites in southern California, along with all required licenses, endorsements, permits, and placards for transporting renewable diesel fuel. Bid evaluation criteria include price, quality, vendor capacity and skill, ability to perform within specified timeframes, financial resources, character and experience, and ability to provide maintenance or future services. The question submission deadline is February 9, 2026, at 3:00 PM Pacific Time, with addendum responses posted by February 23, 2026, at 5:00 PM, and bids are due March 2, 2026, at 3:00 PM via electronic submission through the City's online vendor portal. All submissions must include mandatory forms such as the Oaks Initiative Disclosure Form, Levine Act Disclosure Form, Certification Regarding Debarment, Non-Discrimination Policy Acknowledgment, Non-Collusion Declaration, and Experience Statement.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types are identified in the solicitation documents. Successful bidders must obtain a City of Santa Monica Business License and provide proof of required insurance prior to performance, including Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence, Automobile Liability coverage of $1,000,000 per accident, and Workers' Compensation insurance with Statutory Limits and Employers' Liability coverage of at least $1,000,000 per accident, with all policies naming the City as an additional insured. No incumbent vendors or current contractors are identified in the available documentation. The contract is not subject to prevailing wage requirements, as the purchase of renewable diesel fuel is classified as a professional service. Payment terms are net thirty days from delivery and receipt of invoice, with the estimated annual spend of approximately $1,250,000.00 based on projected fuel volumes. The City reserves the right to increase or decrease quantities, award to multiple bidders, or reject any or all bids in its sole discretion.