Diesel_BID_PrevailingWageEmail_9.24.25

This is a prevailing wage compliance email from GCAP Services, Inc., a labor compliance firm, to Jennifer Villeda of the City of Santa Monica Fleet Management Division regarding a renewable diesel fuel procurement. The City of Santa Monica Public Works Department, through its Fleet Management Division and Santa Monica Fire Department, is issuing an Invitation to Bid for the purchase and delivery of Renewable Clear Diesel Number RD-99 (CLRRF) fuel to support approximately 100 vehicles and equipment over a five-year contract term. The procurement requires vendors to deliver fuel meeting ASTM D975 and CARB Diesel specifications to six City facilities, with a projected average annual order volume of 50,000 gallons and monthly average orders of 5,000 gallons. Deliveries must be completed during business hours (Monday-Friday, 8 AM-5 PM) within 2-3 business days of order receipt. The question submission deadline is February 9, 2026, at 3:00 PM Pacific Time, with addendum responses posted by February 23, 2026, at 5:00 PM, and bids are due March 2, 2026, at 3:00 PM via electronic submission through the City's online vendor portal.

Minimum vendor qualifications require five years of recent experience delivering diesel fuel to fire departments and city fuel sites in Southern California, along with all required licenses, endorsements, permits, and placards for transporting renewable diesel fuel. The estimated annual spend is approximately $1,250,000.00 with payment terms of net thirty days from delivery and receipt of invoice. The contract is not subject to prevailing wage requirements, as the purchase of renewable diesel fuel is classified as a professional service rather than labor-intensive work. Successful bidders must obtain a City of Santa Monica Business License and provide proof of required insurance, including Commercial General Liability coverage of $1,000,000 per occurrence, Automobile Liability coverage of $1,000,000 per accident, and Workers' Compensation insurance with Statutory Limits and Employers' Liability coverage of at least $1,000,000 per accident, with all policies naming the City as an additional insured. No incumbent vendors or current contractors are identified, and no specific set-asides for disadvantaged enterprises are designated in the solicitation documents.