Diesel_BID_PrevailingWageEmail_9.24.25

This is an email correspondence regarding prevailing wage classification for a competitive sealed bid solicitation issued by the City of Santa Monica Public Works Department, Fleet Management Division, and Santa Monica Fire Department for the purchase and delivery of renewable diesel fuel. The City seeks qualified vendors to furnish Renewable Clear Diesel Number RD-99 (CLRRF) fuel meeting ASTM D975 and CARB Diesel specifications for delivery to six City facilities over a five-year contract term. The procurement supports approximately 100 vehicles and equipment, with projected annual fuel volumes of 50,000 gallons and monthly average orders of 5,000 gallons. Deliveries must be completed during business hours (Monday-Friday, 8 AM-5 PM) within 2-3 business days of order receipt. Questions are due February 9, 2026, at 3:00 PM Pacific Time; addendum responses will be posted by February 23, 2026, at 5:00 PM; and bids are due March 2, 2026, at 3:00 PM via electronic submission through the City's online vendor portal.

Pricing is submitted F.O.B. destination with shipping and handling charges shown separately, with payment terms of net thirty days from delivery and receipt of invoice. The estimated annual spend is $1,250,000.00 for the five-year contract period. Minimum vendor qualifications include five years of recent experience delivering diesel fuel to fire departments and city fuel sites in southern California, plus all required licenses, endorsements, permits, and placards for transporting renewable diesel fuel. No prevailing wage requirements apply to this procurement, as the purchase of renewable diesel fuel is classified as a professional service. Successful bidders must obtain a City of Santa Monica Business License and provide proof of required insurance, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), and Workers' Compensation with Employers' Liability coverage ($1,000,000 per accident). The City reserves the right to increase or decrease quantities, award to multiple bidders, or reject any or all bids in its sole discretion.