Purchase and Installation of Video Surveillance Eq

Muscogee County School District in Georgia is requesting proposals for the purchase and installation of video surveillance equipment across all high schools, middle schools, elementary schools, administrative office buildings, maintenance facilities, warehouses, and bus depots under RFP 23-001, with proposals due August 16, 2022. A mandatory pre-proposal conference was held August 2, 2022.

The scope encompasses security surveillance systems for 21 locations with approximately 1,889 to 1,900 cameras installed. Equipment specifications include multiple Axis camera models (P3719-PLE, P3267-LV, P3267-LVE, P3265-LV, P3265-LVE, P1448-LE, P1467-LE, P1468-LE, and M3058-PLVE) with exterior and interior placements varying by facility. Individual sites range from 33 cameras at the Sports Complex to 141 at Northside High School. The scope also includes three server models (SV-2020E-R6S-D480-236) and twelve server models (SV-4040EX-288T-16-216), plus training services calculated on an hourly basis per Section 3.5 of the Scope of Work.

Evaluation employed a two-part methodology: technical merit (55 percent, 550 maximum points) and financial proposal (45 percent, 450 maximum points). Technical evaluation assessed background and experience (190 points), detailed project completion and timeline plans (220 points), and training plans (140 points). Financial evaluation awarded maximum points to the lowest bidder with prorated scoring for others.

NetPlanner Systems, Inc. was recommended for award with a total score of 846 points (550 technical, 296 financial) and a proposed cost of $4,538,096.03. Five vendors submitted proposals: A3 Communications, Inc.; AdaptToSolve, Inc.; Convergint Technologies, Inc.; Mobile Communications America (lowest cost at $2,982,774.37); and NetPlanner Systems, Inc. Convergint Technologies scored 520 technical points for 793 total points at $4,938,596.00. The RFP was released to 26 vendors via email and posted to the Muscogee County School District website and Georgia Procurement Registry.

Four addenda (Addendum 1 through Addendum 4) and multiple revised equipment cost and financial proposal forms were issued beginning July 14, 2022, with Financial Proposal Revision 2 dated August 23, 2022.