Award Information

P a g e 1 | 3

Summary of Muscogee County School District Request for Proposal 23-001

Purchase and Installation of Video Surveillance Equipment for Various Locations

The purpose of this report is to summarize the status of the Request for Proposal (RFP) released and evaluated for the purchase and installation of video surveillance equipment for various locations in the Muscogee County School District.

Desired outcome: The Muscogee County School District is seeking to secure a contract with a qualified contractor for the purchase and installation of security surveillance for all high schools, middle schools, elementary schools, administrative office buildings, maintenance facilities, warehouses, and bus depots in the Muscogee County School District.

RFP Process: On July 14, 2022, RFP #23-001 was emailed to twenty-six vendors and posted to the Muscogee County School District (MCSD) website and the Georgia Procurement Registry website. On August 2, 2022, a mandatory pre-proposal conference was held to allow proposers to acquaint themselves with the conditions affecting the work, character, and requirements covered under the resulting contract.

Responses were received from five vendors. A vendor contact summary is below.

Vendor Contact Method Response

A3 Communications Email Bid received A-COM Integrated Email No response AdaptToSolve, Inc. Email Bid received Affordcom Email No response Alexander Systems Email No response Ambrose Industries Email No response

Atriade Email No response BTV Systems Email No response

CDW Government Email No response CMS Communications, Inc. Email No response ConvergeOne Email No response Convergint Technologies, Inc. Email Bid received Full Compass Systems, Ltd. Email No response GC&E Systems Group, LLC Email No response Holzberg Communications, Inc. Email No response Integrated Security Solutions, Inc. Email No response Kajeet, Inc. Email No response LightSpeed Data Links Email No response Mobile Communications America Email Bid received Netplanner Systems, Inc. Email Bid received

P a g e 2 | 3

Okos Smart Homes Email No response Safemark, LLC Email No response Siemens Industry, Inc. Email No response Speco Technologies Email No response US Panasonic Email No response Vololgy, Inc. Email No response

The Purchasing Department received proposals from the following five vendors:

• A3 Communications, Inc.

• AdaptToSolve, Inc.

• Convergint Technologies, Inc.

• Mobile Communications America

• NetPlanner Systems, Inc.

A committee of five district employees evaluated each of the proposals. The following pages summarize the evaluations and the recommendation for the award. The evaluation consisted of two parts, Technical and Financial.

Technical Evaluation:

According to the terms of the RFP, proposals could receive points in the following categories:

Category Maximum Points Percent Technical Merit 550 55% Price (Financial Proposal) 450 45% Total 1000 100%

The maximum points awarded for the technical portion were 550. Evaluators assigned scores in each of the following categories for Technical Merit:

• Background, experience, qualifications, and demonstrated ability of the proposer in the type of project requested. (190 maximum points)

• Detailed plan for the successful completion and timeline of the project. (220 maximum points)

• Training plan. (1400 maximum points)

The scores were weighted according to the percentages shown above to arrive at the points awarded. The technical score was derived by using the formula in the RFP.

The Technical Proposal with the highest number of points was given a technical score of 550. Technical scores were given to the vendors using the following formula from the RFP:

P/H x (Maximum points available for Technical Proposal) = V

Where: P = Technical score of the proposal being adjusted

H = Original technical score of the highest-ranking proposal V = Assigned points for the proposal being adjusted

P a g e 3 | 3

The technical proposal summary is shown below:

Vendor Evaluator

Evaluator

Evaluator

Evaluator

Evaluator

Average Points

Technical Score

A3 Communications 531 348 495 275 495 429 515 AdaptToSolve, Inc. 440 343 440 105 220 310 372 Convergint Technologies, Inc. 509 412 495 311 440 433 520 Mobile Communications America 341 197 275 91 220 225 270 NetPlanner Systems, Inc. 473 514 500 289 514 458 550

Financial Evaluation:

The maximum points awarded for the financial portion were 450 points. The financial proposal with the lowest cost was awarded the full 450 points. The other financial proposals received a prorated score calculated using the following formula:

L/P x (Maximum number of points available for Financial Proposal) = V

Where: L = Total Cost of the proposal with the lowest cost P = Total Cost of the proposal being adjusted V = Assigned score for the proposal being adjusted

Vendors offered different solutions to the project. The financial evaluation was based on the lowest cost solution offered by each vendor that best fit the District’s requirements.

Vendor Points A3 Communications 320 AdaptToSolve, Inc. 277 Convergint Technologies, Inc. 272 Mobile Communications America 450 NetPlanner Systems, Inc. 296

Summary and Recommendation:

The recommended awarded vendor for the purchase and installation of video surveillance equipment for various locations is NetPlanner Systems, Inc.

Summary Price Financial Technical Total Points A3 Communications $4,200,567.59 320 515 834 AdaptToSolve, Inc. $4,848,930.86 277 372 649 Convergint Technologies $4,938,596.00 272 520 793 Mobile Communications America $2,982,774.37 450 270 720 NetPlanner Systems, Inc. $4,538,096.03 296 550