Addendum 2

Muscogee County School District

Columbus, Georgia

Aileen Arrighi Senior Buyer

ADDENDUM 2

RFP #23-001 Purchase and Installation of

Video Surveillance Equipment for Various Locations

July 29, 2022

Dear Vendors, RFP SCOPE OF WORK UPDATE

The Scope of Work for RFP #23-001 Purchase and Installation of Video Surveillance Equipment for Various Locations has been updated. Attached is a copy. Vendors wishing to respond to the RFP must use the updated version.

RFP TIMELINE UPDATE

The RFP timeline has been updated to extend the questions and RFP due dates and times as follows:

Last Day of Questions Accepted: 08/12/2022 Answers Posted: 08/17/2022 RFP Due Date: 09/13/2022 at 1:00 pm Eastern Standard Time Board Approval: October 2022

QUESTIONS RECEIVED

The following questions were received by the Purchasing Department for RFP #23-001 Purchase and Installation of Video Surveillance Equipment for Various Locations:

1. After reviewing the RFP, per section 1.0 1.1 (Objective – Purpose of Procurement and section 4.0 (Mandatory Minimum Requirements), I do not see that any material must be purchased off of the State Contract?

Answer: Although not mandatory, the District recommends that vendors purchase the materials off of the State Contract if possible.

2. Will the district consider alternative SaaS surveillance solutions from qualified providers?

Answer: No. The specified Genetec system will be housed on-site.

3. Please provide drawings showing camera locations, server rooms, and MDF & IDF rooms for all facilities.

Answer: The District is currently working on a solution to make these documents available to interested vendors. An answer will be provided at the mandatory pre-bid conference.

4. What is the estimated timeline of the project installation?

https://www.muscogee.k12.ga.us/Pages/MCSDHome.aspx

Answer: We are relying on bidders to tell us a reasonable timeline for a project of this size. We anticipate the project may be split into phases. We also understand that supply chain delays will need to be built into the timeline.

5. There are 21 facilities listed, but only 10 recording servers are required. Where will recording servers, main server, failover server, and mobile server be located and how will they be accounted for in the pricing form?

Answer: All recording and management servers will reside in the main data center.

6. Have calculations been performed to verify the quantity of recording servers that will meet the recording retention requirements listed in the specifications?

Answer: Yes, SECTION 281000, PART 1 and Paragraph 1.3.G notes the requirements for a total of twelve (12) Archivers with internal storage. Storage calculations have been verified by Genetec.

7. What type of mounts (wall, recessed, other) are required for each model Axis camera?

Answer: This information is provided in the BOM for Axis Cameras. These files will be provided after the mandatory vendor meeting. Please reference section 2.4 of the specification.

8. Is there an existing cable tray or raceway available for the new camera cabling?

Answer: Most of our schools do not have dedicated raceways or cable trays but there may be some locations with cable hooks or straps.

9. Will the installation require CAT6 or CAT6A cabling? Cable and patch panels show CAT6A, while patch cords and testing show CAT6? Please clarify and state what color the cabling will need to be and provide a preferred manufacturer and model number for the cable.

Answer: Cat6A cabling is to be used throughout the project. Cabling from the back side of the patch panel can be any color (typically blue). The patch panel jack itself and the patch cord from panel to switch should be red. Biscuit jack in ceilings should also be red. Brand of patch cable does not matter if it is Cat6A and is the “skinny” type.

10. Is surge suppression required at both ends required on only the exterior camera cabling or all camera cabling? Section 2.16.A of the specifications states they are required “where conductors enter and exit a building” but section 3.1.D states “all cables” are required. Which is correct?

Answer: At all exterior camera locations and where conductors enter and exit a building (surge suppression is typically installed in the rack (in MDF / IDF).

11. Please provide the testing form as listed in section 3.2.B of the specifications.

Answer: Commissioning Form is a letter from the Manufacturer (in this case – Genetec) that states that the Video Management System has been properly installed, completely programmed for all required functions/ features and that the system is fully operational.

12. What is the J&A engineer-in-training (EIT) reference pertain to in section 3.1 of the specification?

Answer: The billing rate for an engineer-in-training is lower ($135.00 an hour) than a Professional Engineering ($165.00 an hour). If a false start is called, J&A Engineering invoices MCSD. In turn, MCSD deducts the penalty fee for the false start from the Contractors Pay Applications or as for a credit from the Contractor. A false start occurs when the Contractor calls for inspection, J&A Engineering travels to the site and finds insufficient progress has been made and a full inspection is not possible.

13. Is the wiring duct listed in section 2.14 of the specification only for the server, MDF, and IDF rooms?

Answer: Yes, however, this is the data center with existing overhead cable management in place already. We do not anticipate any “surface-mount” duct will be needed.

14. Please provide further details for the NTP time server listed in section 2.5 of the specifications.

Answer: MCSD will provide the hostname of desired existing NTP server.

15. It is understood that the owner will provide network switches providing 15.4W of PoE power, however, some of the cameras listed in the specification require more than 15.4W. For cameras requiring more than 15.4W, can we use rack-mounted PoE+ midspans in lieu of the locking metal enclosures listed in 3.1.E and 3.1.F of the specifications?

Answer:

a. We are currently in the middle of a network equipment upgrade. For locations that use our new equipment, each port can provide up to 60W POE power. For locations that have not yet been upgraded, we may need additional power provided for cameras requiring more than 15.4W.

b. The following schools can support 60W per port, currently.

i.Carver ii.Rainey McCullers iii.Jordan

c. POE midspans will need to be provided for all other schools.

16. Please confirm that all network infrastructure upstream of the network switches (and including the network switches) will or will not be provided by the Muscogee County Scholl District.

Answer: MCSD will be providing all networks from IDF/MDF switches all the way back to the data center.

17. Will the Muscogee County School District be providing network racks for all servers, switches, PoE midspans, surge suppressors, and patch panels?

Answer: Yes, however, there may be a few locations that will require an additional rack.

18. Please advise as to where to include the training costs listed in specification section 3.5 in the pricing form.

Answer: The Proposal Form has been updated to include the training costs. Please see attached.

Vendors must use the updated Proposal Form when submitting their proposals.

19. In lieu of including airfare, meals, and hotel costs for training listed in section 3.5.C.5 of the specification, is it acceptable to have a factory trainer travel to the Muscogee County School Board offices to provide the certification training listed?

Answer: Yes. We would actually prefer the training to take place at our location.

20. Please provide Genetec complete Bill of Materials for this project.

Answer: Please reference 1.3 G of the specification.

21. Can Bidder summit an alternative proposal with equal VMS solution? (Which would be Milestone VMS Platform) Milestone can also Federate as needed with the local City & County Government Jurisdictions.

Answer: No. The District is not accepting alternates.

22. Can Bidder summit an alternative proposal with equal IP cameras? (Which would be Hanwha) Answer: No. The District is not accepting alternates.

23. Will MCSD issue Prints for “all” schools? (How can we obtain a Copy of prints) Answer: Please see Answer #2.

24. Will MCSD extend the deadline for Q&A period since no prints were available when RFP was posted?

Answer: Please see the updated RFP timeline on Page 1 of this Addendum.

25. How will proposed bidders know where to install conduit/raceway and electrical circuits? Will MCSD prints provide that information? If prints do not show that information how will the MCSD remedy that situation for proposed bidders?

26. Will MCSD extend the deadline for submitting Proposals since no prints were available when RFP was posted?

27. Where is the Main control Room (w/ “ALL” the GENETEC Servers & UPS’s) to be located?

Answer: This references the main data center located in the IT building. The main data center is already equipped with a central UPS system.

28. Is the MCSD requiring ALL new CAT6A cabling, Racks (MDF/IDF’s), and wire management for each School listed in RFP?

Answer: New CAT6A cabling will be required for all cameras. Racks and wire management will already be in place, however, there may be some locations that require additional cable management.

29. Panduit is listed as the preferred cabling Manufacturer – Does MCSD want Net-key or Mini-Comm Solution?

Answer: No.

30. Does MCSD want SD cards for “all” new IP cameras installed? If so what size?

Answer: No SD cards are required at this time.

31. Is MCSD wanting the Panduit 25-year warranty for each school’s new cabling infrastructure?

32. Axis IP Cameras P1447-LE & P1448-LE are EOL – What camera would the MCSD want for replacement? (These cameras are listed in Appendix-B & Appendix-C) Answer: Whatever model camera Axis has replaced them with is sufficient.

33. Is MCSD looking for Genetec LPR solution at each school Location? – If so, please list Part#’s for the Genetec LPR solution and LPR Cameras to be Utilized Answer: MCSD does not intend on rolling out the License Plate Recognition solution during the upgrade project. However, there are references in the specification to having the “capability” to integrate with or add LPR capture in the future. There are no requirements for LPR software, licenses, equipment or cameras for this Phase 1 project.

34. Appendix-B – Line 21- Sports Complex does not give the Camera counts per type of cameras listed Answer: The Sports Complex cameras will not be purchased as part of this RFP. They will, however, be included in the Genetec system and will need to be configured as such. Cameras for Sports Complex will be listed as part of the floor plan drawings to be provided.

35. Appendix-B – Line 6 – Columbus HS has a total Camera count of 129 cameras; but Exterior and Interior totals only add up to 121 total Cameras – (Which Camera type listed gets the additional 8 cameras)?

Answer: The drawings for this location shows that eight (8) cameras are already existing. These cameras were just recently installed. However, they are not IP and are analog. The picture quality is very good so they are to be left in place and encoders provided/installed so they can be connected to the new Genetec VMS.

36. Appendix-C has duplicate camera types Listed – Will MCSD correct and update Appendix-C?

Answer: The MCSD has revised the Equipment Cost Form removing the duplicated items. Vendors must use the updated form when submitting their proposals.

37. Appendix-C does not have Axis Camera P3265-LV (But it is listed in Appendix-B) Answer: The set of drawings for each school includes a CAMERA SCHEDULE. It is always the last sheet(s) in the drawing set. Please reference the Camera Schedules for verification of camera quantities and model numbers.

38. RFP has listed on (Page 51) -Section 2.7 Video Management System (VMS) states (5 Concurrent Licenses for Mobile users) and on (Page 59) – Section F. Mobile Server Application Line #1 list (10 Concurrent Licenses for Mobile users) Which Section has the correct amount for Concurrent Licenses for Mobile users?

Answer: The question shall be answered by Addendum, unlimited licenses is the correct answer.

Section 2.7, A, Item l is the correct reference. “Site License with Unlimited Mobile/Website/Desktop Clients”

39. RFP (Page-51) G. Section list ADV-CAM-E-1Y x 2000 (1-year advantage with multi-year options) How many years is MCSD requiring for this bid?

Answers: Three years

40. RFP Section 2.15 UPS A.1 - list locations for UPS deployment.

Location of Main Control Room?

i. How Many Monitors & sizes of Viewing Monitors?

Answer: There is no “main control room”. Any such facilities will be set up and have equipment provided by the district.

ii. How Many Videos Surveillance System Viewing Workstations are to be installed? Plus, what size Monitor for the Workstation? Will Wireless Keyboard & Mouse be required?

Answer: No dedicated workstations are required.

iii. How Many Archiving Workstations are to be installed? Plus, what size Monitor for the Workstation? Will Wireless Keyboard & Mouse be required?

Answer: Other than the Genetec archiving servers, there is no requirement for archiving workstations.

41. Does Each School Admin office get Videos Surveillance System Viewing Workstations? Plus, what size Monitor for the Workstation? Will Wireless Keyboard & Mouse be required?

Answer: No. There is no requirement for video monitoring workstations at each location.

Administrators at each location will leverage the desktop client or mobile client software.

42. Does Each School Admin office get archiving Workstations are to be installed? Plus, what size Monitor for the Workstation? Will Wireless Keyboard & Mouse be required?

Answer: No. There is no requirement for dedicated video monitoring workstations at each location.

43. Any “other” locations to get Videos Surveillance System Viewing or Archiving Workstations?

44. Name of Manufacturer that MCSD has standardize on for UPS’s?

Answer: We do not require UPSes for all locations. We do, however, require an add-on (optional) option to the bid so we can see the cost of UPSes for this project.

45. What is the Cost for a False start?

Answer: 8 hours if EIT time ($1,080.00) plus Rental Car (estimated $120.00) plus one meal (estimate $15.00) totals to $1,215.00. This is an estimate but should be very close.

46. Could proposed bidder use the Game Changer Cable for Camera runs over 300ft?

Answer: Only if it does not affect the operation of any of the associated equipment. It will be the responsibility of the bidder to verify and certify that it will work properly.

47. Could the proposed bidder use Veracity OUTREACH MAX XT PoE extenders?

Answer: The RFP states that an approved equivalent can be used. If the substitution is exactly equivalent in functionality, quality, and warranty, it will be acceptable.

48. RFP page 39 paragraph 1.3.B.6 references 8 encoders. Will these encoders remain? If yes, what is the manufacturer and part number of these encoders and how many cameras are on these encoders?

Answer: There is a total of 8 encoders. Axis makes the M7104 Video Encoder that connects 4 analog cameras to a single network connection and then to the Genetec VMS. Once the analog cameras are replaced with IP / network-based cameras, the encoders are no longer needed.

49. Cameras Axis P1447-LE and P1448-LE have been discontinued and with replacements as P1467- LE and P1468-LE. Please verify these replacements are to be used, and if not, provide the replacement model numbers.

Answer: Yes. Whichever newer camera Axis has replaced them with is expected to be used.

50. RFP page 41 paragraph 1.3.B.14 references a P3058-PLVE which does not exist. Please verify it should read M3058-PLVE or provide the correct model number.

Answer: Yes, M3058-PLVE is correct. The Axis website indicates that M3058- PLVE is still available.

51. Throughout the RFP it references “contract drawings” to be used for a multiple of requirements.

Please provide these drawings.

52. RFP page 48 paragraph 2.2.A references a “Camera Schedule”. Please provide this schedule.

Answer: The Camera Schedule for each site is included in the site drawings that will be provided.

53. Is there a requirement for us to provided Client Viewer Workstations? If yes, please provide the technical specifications, quantities, and locations.

Answer: No, there is no requirement for special viewing workstations.

54. Is there a requirement for us to configure customer furnished and installed client viewer workstations? If yes, please provide the quantities and locations.

Answer: No, there is no requirement for special viewing workstations.

55. Throughout the RFP it mentions Category 6A, 6e, 5E, and 6 as being required for the network cabling infrastructure. Which Category is required?

Answer: Category 6A

56. Will we be able to ask additional questions following the pre-bid virtual call on August 2nd?

57. Does Muscogee County School District anticipate that the successful bidder will be allowed to perform work during the school holidays towards the end of the calendar year and beyond? Will there be an employee of the district on-site to allow access during these times?

Answer: Yes. We will coordinate access to facilities ahead of time.

58. Does the RFP include a requested service and maintenance agreement?

Answer: The RFP does not include a Service and Maintenance Agreement. However, a one-year parts and labor warranty is required.

59. The RFP states that bidders will need to provide estimated dates for work to be performed, but it also seems to state in the scoring section that the dates will be discussed after the successful bidder has been awarded the project. Can you clarify these or provide the estimated start date for the contracted work so we can work our timelines forward from there?

Answer: We are relying on bidders to tell us a reasonable timeline for a project of this size. We anticipate the project may be split into phases. We also understand that supply chain delays will need to be built into the timeline. Bidders that have done this type of work before should be able to state a “usual” or “average” timeline for this type of project.

60. The RFP refers to sets of drawings. When will those be made available to bidders?

APPENDIX A – REVISED

(07/29/2022)

SCOPE OF WORK

SECTION 281000

UNIFIED VIDEO SURVEILLANCE AND ACCESS CONTROL

SYSTEM

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Construction Drawings and general provisions of the Contract, including General and Supplementary Conditions, apply to this Section.

1.2. DEFINITIONS

A. MCSD – Muscogee County School District (Columbus, GA)

B. ACS – Access Control System

C. CSA – Client Software Application

D. DGM – Dynamic Graphical Maps

E. SDK – Software Development Kit

F. GLM – Genetec Lifecycle Management

G. SSM – Server Software Module

H. UI – User Interface

I. USP – Unified Security Platform

J. USW – Unified Web Client

K. VMS – Video Management System

1.3 DESCRIPTION

A. This project is Phase 1 of a district-wide security upgrade project that shall ultimately incorporate security surveillance and access control in all High Schools, Middle Schools, Elementary Schools, Administrative Office Buildings, Maintenance Facilities, Warehouses, and Bus Depots in the Muscogee County School District.

B. Phase 1 includes the supply and installation of video surveillance equipment in the twenty-one (21) facilities listed below. Reference the contract drawings and these specifications for specific requirements. A summary of cameras to be installed is provided for each school/facility

1. Aaron Cohn Middle School (71 cameras – confirm with Camera Schedule)

Exterior Cameras:

Ten (10) AXIS P3719-PLE Four (4) AXIS P3267-LVE Two (2) AXIS P3265-LVE Interior Cameras:

Four (4) AXIS P3719-PLE Twenty-Four (24) AXIS P3267-LV Twenty-Five (25) AXIS P3265-LV Two (2) M3058 PLVE

2. Arnold Middle School (76 cameras– confirm with Camera Schedule)

Seventeen (17) AXIS P3719-PLE Fifteen (15) AXIS P3267-LVE Interior Cameras:

Six (6) AXIS P3719-PLE Thirty-three (33) AXIS P3267-LV Three (3) AXIS P3265-LV Two (2) M3058 PLVE

3. Baker Middle School (82 cameras – confirm with Camera Schedule)

Fourteen (14) AXIS P3719-PLE Nine (9) AXIS P3267-LVE Interior Cameras:

Two (2) AXIS P3719-PLE Forty-three (43) AXIS P3267-LV Seven (7) AXIS P3265-LV Seven (7) M3058 PLVE

4. Blackmon Road Middle School (61 cameras – confirm with Camera Schedule)

Five (5) AXIS P3719-PLE Eleven (11) AXIS P3267-LVE Seven (7) AXIS P3265-LVE Five (5) P1448- LE Interior Cameras:

Six (6) AXIS P3719-PLE Fourteen (14) AXIS P3267-LV Nine (9) AXIS P3265-LV Four (4) P1447 LE

5. Carver High School (132 cameras - confirm with Camera Schedule)

Eight (8) AXIS P3719-PLE Sixteen (16) AXIS P3267-LVE Interior Cameras:

Fifteen (15) AXIS P3719-PLE Forty-seven (47) AXIS P3267-LV Twenty (20) AXIS P3265-LV

Six (6) P1448 LE Twenty (20) M3058 PLVE

6. Columbus High School (129 cameras – confirm with Camera Schedule)

Two (2) AXIS P3719-PLE Twenty (21) AXIS P3267-LVE One (1) AXIS P3265-LVE Seven (7) AXIS P1448-LE Eight (8) Encoders (existing) Interior Cameras:

Three (3) AXIS P3719-PLE Thirty-six (36) AXIS P3267-LV Twenty-nine (29) AXIS P3265-LV Two (2) P1448 LE Twenty (20) M3058 PLVE

7. Double Churches Middle School (66 cameras – confirm with Camera Schedule)

Seven (7) AXIS P3719-PLE Five (5) AXIS P3267-LVE Seven (7) AXIS P1448-LE Interior Cameras:

One (1) AXIS P3719-PLE Twenty-four (24) AXIS P3267-LV Seventeen (17) AXIS P3265-LV Four (4) P1448 LE One (1) M3058 PLVE

8. Eddy Middle School (69 cameras – confirm with Camera Schedule)

Twelve (12) AXIS P3719-PLE Ten (10) AXIS P3267-LVE Nine (9) AXIS P3265-LVE Two (2) AXIS P1448-LE Interior Cameras:

Six (6) AXIS P3719-PLE Twenty-seven (27) AXIS P3267-LV Two (2) AXIS P3265-LV One (1) M3058 PLVE

9. Fort Middle School (83 cameras – confirm with Camera Schedule)

Six (6) AXIS P3719-PLE Eight (8) AXIS P3267-LVE Eleven (11) AXIS P3265-LVE Four (4) AXIS P1448-LE Interior Cameras:

Two (2) AXIS P3719-PLE Thirty-three (33) AXIS P3267-LV Ten (10) AXIS P3265-LV Four (4) AXIS P1448-LE

Five (5) M3058 PLVE

10. Hardaway High School (89 cameras – confirm with Camera Schedule)

Three (3) AXIS P3719-PLE Seventeen (17) AXIS P3267-LVE Two (2) AXIS P3265-LVE Five (5) AXIS P1448-LE Interior Cameras:

Sixteen (16) AXIS P3719-PLE Twenty-nine (29) AXIS P3267-LV

Seven (7) M3058 PLVE

11. Jordan High School (133 cameras – confirm with Camera Schedule)

Fourteen (14) AXIS P3719-PLE Twenty-one (21) AXIS P3267-LVE Eight (8) AXIS P3265-LVE One (1) AXIS P1468-LE Interior Cameras:

Three (3) AXIS P3719-PLE Fifty-five (55) AXIS P3267-LV Twelve (12) AXIS P3265-LV Nineteen (19) AXIS M3058-PLVE

12. Kendrick High School (103 cameras – confirm with Camera Schedule)

Five (5) AXIS P3719-PLE Sixteen (16) AXIS P3267-LVE One (1) AXIS P3265-LVE Five (5) AXIS P1468-LE Interior Cameras:

Six (6) AXIS P3719-PLE Forty-eight (48) AXIS P3267-LV

Twelve (12) AXIS M3058-PLVE

13. Midland Middle School (68 cameras – confirm with Camera Schedule)

Four (4) AXIS P3719-PLE Twenty-three (23) AXIS P3267-LVE One (1) AXIS P3265-LVE Interior Cameras:

Six (6) AXIS P3719-PLE Thirty-two (32) AXIS P3267-LV One (1) AXIS P3265-LV One (1) AXIS M3058-PLVE

14. Northside High School (141 cameras – confirm with Camera Schedule)

Eighteen (18) AXIS P3719-PLE Eleven (11) AXIS P3267-LVE One (1) AXIS P3058 PLVE One (1) AXIS P1468-LE Interior Cameras:

Fourteen (14) AXIS P3719-PLE Seventy-two (72) AXIS P3267-LV Fourteen (14) AXIS P3265-LV Two (2) AXIS P1468-LE Eight (8) AXIS M3058-PLVE

15. Richards Middle School (67 cameras – confirm with Camera Schedule)

Thirteen (13) AXIS P3719-PLE Five (5) AXIS P3267-LVE Three (3) AXIS P3265-LVE One (1) AXIS P1468-LE Interior Cameras:

Ten (10) AXIS P3719-PLE Twenty-one (21) AXIS P3267-LV Eleven (11) AXIS P3265-LV Three (3) AXIS M3058-PLVE

16. Rothschild Middle School (52 cameras – confirm with Camera Schedule)

Twelve (12) AXIS P3719-PLE Six (6) AXIS P3267-LVE One (1) AXIS P3265-LVE Interior Cameras:

Eight (8) AXIS P3719-PLE Seventeen (17) AXIS P3267-LV Six (6) AXIS P3265-LV Two (2) AXIS M3058-PLVE

17. Shaw High School (126 cameras – confirm with Camera Schedule)

Eleven (11) AXIS P3719-PLE Four (4) AXIS P3265-LVE Eight (8) AXIS P1468-LE Ten (10) AXIS P1467-LE Interior Cameras:

Seventeen (17) AXIS P3719-PLE Thirty-five (35) AXIS P3267-LV Twenty-one (21) AXIS P3265-LV Ten (10) AXIS P1468-LE Ten (10) AXIS M3058-PLVE

18. Spencer High School (131 cameras – confirm with Camera Schedule)

Fifteen (15) AXIS P3719-PLE Eighteen (18) AXIS P3267-LVE Two (2) AXIS P1467-LE Interior Cameras:

Four (4) AXIS P3719-PLE Sixty-three (63) AXIS P3267-LV Fourteen (14) AXIS P3265-LV Fifteen (15) AXIS M3058-PLVE

19. Veterans Memorial Middle School (62 cameras – confirm with Camera Schedule)

Twelve (12) AXIS P3719-PLE One (1) AXIS P3267-LVE Six (6) AXIS P1467-LE Interior Cameras:

Three (3) AXIS P3719-PLE Thirty-one (31) AXIS P3267-LV Five (5) AXIS P3265-LV Four (4) AXIS M3058-PLVE

20. New Elementary School (79 cameras – confirm with Camera Schedule)

Ten (10) AXIS P3719-PLE Ten (10) AXIS P3267-LVE Five (5) AXIS P3265-LVE Interior Cameras:

Eleven (11) AXIS P3719-PLE Thirty-seven (37) AXIS P3267-LV Five (5) AXIS P3265-LV One (1) AXIS M3058-PLVE

21. Sports Complex (33 cameras – Cameras for this location are already installed. Vendor will need to do configuration with Genetec system only) Exterior Cameras:

AXIS P3719-PLE

AXIS P3265-LVE

AXIS P1468-LE

AXIS P1467-LE

C. This project requires a significant number of AXIS cameras. For recent projects, cameras are amongst the longest lead time items. Provide an estimated number of days, months or years that it will require to order and receive all cameras, as well other equipment and materials for this project.

Provide this information with your bid response.

D. Access Control System (ACS) shall be addressed in a future project. However and as part of this project, MCSD desires to purchase a video management system that is capable of unlimited expansion as well as providing a unified video surveillance and access control system solution.

E. All video surveillance equipment shall be connected to the MCSD’s LAN / WAN.

F. The basis of design for the Video Management System is the GENETEC Security Center unified platform, servers and storage hardware. The basis of design for security surveillance cameras is

AXIS IP video cameras. The Security Contractor must be a certified partner and authorized Dealer / Installer / Service Provider for each of these manufacturers.

G. The following Genetec hardware and software shall be provided and installed as part of the Base Bid:

1 Total of three (3) SV-2020E-R6S-D480-236 SV2020E Multipurpose appliances, one each for:

Directory, Failover Directory, and miscellaneous roles like the Mobile Server/Media Gateway with applications pre-installed.

2. Total of twelve (12) SV4020E-R18-288T-16-216 SV4020E-R18 Appliance with 18 x 16TB HDD’s for 288TB RAW , 232.8TB usable storage with RAID 6. These will be the archiver servers with the archiver application pre-installed.

H. This section includes furnishing and installing all materials, and providing all labor and supervision necessary for the new Video Surveillance System at the Muscogee County School District. The new Video Surveillance System shall include all raceway, cabling, hardware, and miscellaneous equipment required to complete the modifications described by the drawings. Provide all labor, materials, equipment, and supervision to install, check out, adjust, and calibrate the system.

I. All conflicts between the drawings and specifications shall be brought to the attention of the owner as soon as possible. In general, the most stringent requirements shall take precedence over conflicting requirements noted on the drawings or specifications. If the Security Contractor neglects to bring conflicts to the attention of the Design Team prior to the acceptance of the Security Contractor’s Notice to Proceed, the Security Contractor shall accept full responsibility for all cost associated with meeting the most stringent requirements or ensuring the complete satisfaction of MCSD.

J. The Contractor must complete and shall be totally responsible for the following items:

1. Set standard recording parameters (defined by OWNER) for each camera.

2. Coordinate with OWNER for cameras names. Verify and program the correct camera labels (names defined by OWNER) in all Video Viewing Workstations.

3. All communication with MCSD IT Support to coordinate IP Addresses for each camera.

1.4 QUALITY ASSURANCE

A. Industry Referenced Standards. The following specifications and standards are incorporated into and become a part of this Specification by reference.

1. NFPA 70 National Electric Code

2. UL 50 Enclosures for Electrical Equipment

3. UL 1590

4. FCC Part 15, Class B

5. ICEA S-83-596 ICEA Standard for Fiber Optic Premises Distribution Cabling – Current

Edition

6. IEEE802.3at PoE

7. IEEE802.3af PoE

8. EN 60950-1

9. EN 55022 Class B (Emissions)

10. EN 55024 (Immunity), VCCI

11. UL-294

12. ULC-S319

13. EN-60839-11-1

1.5 INSTALLER’S QUALIFICATIONS:

A. The Security Contractor must be a certified partner and / or authorized Dealer / Installer / Service

Provider for the manufacturers that are being proposed:

1. Genetec

2. AXIS IP Video Cameras

B. Security Contractor must have at least 3 years of successful application, installation, and testing experience on specified systems and equipment. All supervisors and installers assigned to the installation of this system or any of its components shall have factory certification from each equipment manufacturer that they are qualified to install and test the provided products. General Electric Trade Staff / Sub-Contract Cable Installers shall not be used for the installation of the Video Surveillance System and associated hardware. All installers assigned to the installation of this system or any of its components shall have a minimum of 3 years of experience in the installation of the specified equipment as well as be AXIS and GENETEC factory-trained and certified Installers.

C. The responsibilities of the Security Contractor shall include but not be limited to the following:

1. Preparation of shop drawings and product submittals for Video Surveillance System components and equipment.

2. Supply and installation of all low voltage cable, raceway, conduit, and junction boxes.

3. Supply and installation of all Video Surveillance System components and equipment as documented in the drawings and specifications.

4. Wire and wiring termination for all Video Surveillance System components and equipment.

5. Testing and checking out all Video Surveillance System components and equipment.

6. Warranty for all new Video Surveillance System components and equipment.

7. Complete and detailed as-built drawings, operations, and maintenance for the Video

Surveillance System.

8. All raceway and 120 VAC electrical power required by the contract drawings.

D. The Contractor must be a licensed Contractor in the State of Georgia.

1.6 RELATED DOCUMENTS

A. Contract drawings and general provisions of the Contract, including General and Supplementary Conditions apply to this Section and shall be considered a part of this section and shall have the same force as if specified herein in full.

1.7 SUBMITTALS

A. Product Data: Submit the manufacturer's technical product data, including specifications and installation instructions, for each type of system equipment. Include drawings that contain complete wiring and schematic diagrams and other details required to demonstrate that the system has been coordinated and will function properly as a system. Drawings shall include floor plan layouts showing device locations, vertical riser diagrams, equipment rack details, elevation drawings of equipment racks, sizes, and type of all cables and conduits. Drawings shall also include locations of emergency power panels, 120VAC power loads per equipment cabinet and estimated UPS loads, and estimated run time-based upon load.

B. Test Plan: Contractor shall submit a test plan that defines the tests required to ensure that the system meets technical, operational, and performance specifications, 14 days prior to the proposed test date. The test plan must be approved before the start of any testing. The test plan shall identify the capabilities and functions to be tested and include detailed instructions for the setup and execution of each test and procedures for evaluation and documentation of the results.

C. It is the responsibility of the contractor to meet with the appropriate Muscogee County School

District Representative to compare the placement and installation of proper devices with the drawings and specifications. A 100% device-by-device test will be conducted by the vendor under the supervision of an Owner Representative. Punch lists will be developed at that time by the Owner’s Representative and furnished to the contractor. All punch list items must be corrected and verified prior to acceptance of the system.

1.8 DRAWINGS

A. The Drawings indicate the arrangement of the Video Surveillance System components and devices.

Coordinate installation of the equipment with the structural, mechanical and electrical equipment and access thereto.

B. Raceway home runs as shown on the Video Surveillance System Drawings shall be installed as shown on the Drawings, and as required by the associated equipment manufacturers.

1.9 RECORD DOCUMENTS

A. At the time of final inspection, provide two (2) hard copy sets and one (1) electronic file of complete product data sheets on all security and VIDEO SURVEILLANCE SYSTEM equipment used in this project. The data shall be inbound in a 3-ring binder with a Cover Page as well as in a PDF file with an accurate Table of Contents. All sections shall be labeled and separated by dividers. The hard copy binder shall include punched and inserted 11 x17 copies of all shop drawings required for this project. The electronic copy shall be in PDF format and shall have a functional table of contents that immediately routes the User to the selected section. Also, the electronic files shall be arranged in sections such as all cameras under a section called “CAMERAS” and so forth.

B. Provide two (2) copies of the Operation and Maintenance Manuals including any equipment provided under this contract that can be operated or maintained by the customer.

C. As-built drawings must be prepared and provided by the Contractor. One complete full-size

(30"x42") hard copy and bound set. Also, the Contractor shall provide an electronic copy of the As-built drawings in both dwg (or REVIT) and PDF formats.

D. Original content from the contract documents (keynotes, cable routing, one-line diagrams, device details) will not be accepted.

E. The As-built drawings must be provided with Cover Page with symbols and sheet legends. All as-built drawings must be on the Contractor’s title block. Title block must identify the installing company’s name and the project-specific details (project name, street address, city, and state).

F. The As-built drawings must include floor plans with device locations, proper symbols, location identification numbers, cable routing, head-end equipment locations, and wall penetrations. A Cable Legend must be provided that identifies cable type, color, and number of conductors. Each cable route shall be identified as noted by the Cable Legend.

G. The As-built drawings must include interconnection diagrams with all components identified by manufacturer and part number. Additional equipment wiring diagrams with conductors identified by number, wire type, and color of interconnecting conductors must be provided. As-built drawings are to show wiring for all installed equipment including terminal numbers and conductor colors.

Typical wiring diagrams may be included when device terminations are duplicated.

H. The as-built drawings must include head-end equipment rack layouts for each IDF / MDF Room or closet/cabinets. Layouts must be tagged with the room number, make, and model number of each device. The exact configuration of switches, power inserters, servers, archiving, and UPS units must be provided. Typical layouts may be provided for equipment configuration scenarios that are repeated.

I. The as-built drawings must note spare capacities (network ports, camera channels, etc.)

J. Provide an Acceptance Letter and a separate Warranty Letter. The Acceptance Letter shall state the date of OWNER’S ACCEPTANCE which will coincide with the start date of the warranty period.

The Warranty Letter must state the start date, end date, and duration of the warranty period.

K. Document and provide two (2) copies of network configuration (such as a list of IP addresses and the devices the addresses belong to, a line diagram demonstrating network topology, etc.).

L. Provide copies of Training Agenda and Sign-in Sheets to document that onsite training was provided and to who the training was provided.

M. The final pay application will not be approved until the post-final inspection is completed, all

Construction Observation items have been satisfied, and all of the above requirements for Record Documents are submitted and approved.

1.10 ACCEPTABLE MANUFACTURERS

A. Reference products section of specifications for acceptable manufacturers.

1.11 WARRANTY

A. The Contractor shall warrant the Video Surveillance System, including all materials and labor, for one (1) year from the date of Final Acceptance by the Owner that covers defects in equipment or workmanship. Failed equipment shall be replaced by the contractor at no cost to the owner.

Owner's personnel may perform an initial trouble investigation but replacement of failed equipment and escalated problem support will be handled by the contractor.

B. During the first year’s warranty, the expectation is that factory-trained engineers shall provide software support and shall be allowed to remotely log into the system to assist with any setup, configuration or integration issues s well as problems that might arise.

PART 2 VIDEO SURVEILLANCE SYSTEM PRODUCTS

2.1 VMS GENERAL REQUIREMENTS

A. The basis of design for this project is the Genetec Security Center Unified Security Platform edition.

B. The VMS shall provide the following archiving capacity:

1. During normal operation, the IP Based Security Surveillance System shall be programmed to record all cameras continuously at a frame rate of 1 frame per second for 45 days and at a minimum of HD resolution with storage calculated on 40% motion. Retention shall be established based on “FIRST IN – FIRST OUT” functionality.

2. When motion is detected at any single camera or at multiple cameras, the IP Based Security Surveillance System shall be programmed to record the single camera or all cameras (with motion in the field of view), at 15 frames per second and at the full resolution of the camera(s) during the event.

2.2 VIDEO SURVEILLANCE SYSTEM CAMERAS

A. VIDEO SURVEILLANCE SYSTEM cameras shall be U.L. listed and shall be the standard product of one manufacturer complying with not less than the specifications contained herein. Installation of each camera shall include mounting brackets and/or camera housings fully compatible with the camera provided and as required by the Camera Schedule.

B. All camera installations shall be securely attached to the mounting surface. Use lead shields on solid masonry, toggle bolts for hollow masonry, and machine bolts for steel. All anchoring devices shall be rated to support not less than five times the total equipment weight. Reference mounting details in contract documents for installation of cameras on gypsum board and lay-in tile ceilings.

C. Outdoor, Day/Night, 5 Megapixel Fixed Dome Style Cameras:

1. The camera that is used as the basis of design is the Axis P3267-LV / LVE vandal resistant, high security dome style camera.

2. Provide 3 – 9 mm variable focus lens.

3. All cameras, in this category, shall be equipped with variable focal lenses.

4. It shall be the Contractor’s responsibility to ensure that the latest version of firmware, that is compatible with the GENETEC Video Management System, is downloaded to all cameras prior to Final Inspection.

D. Indoor / Outdoor, Day/Night, 2 Megapixel Fixed Dome Style Cameras:

1. The camera that is used as the basis of design is the Axis P3265-LV / LVE vandal resistant, high security dome style camera.

2. Provide 3.4 – 8.9 mm variable focus lens.

3. All cameras, in this category, shall be equipped with variable focal lenses.

4. It shall be the Contractor’s responsibility to ensure that the latest version of firmware, that is

E. Indoor, 12 Megapixel Fixed Dome Style Cameras

1. The camera that is used as the basis of design is the Axis M3058, dome style camera with 360 degree field of view.

2. Provide fish-eye, 1.65mm lens

3. It shall be the Contractor’s responsibility to ensure that the latest version of firmware, that is

F. Outdoor, 12 Megapixel Fixed Dome Style Cameras

1. The camera that is used as the basis of design is the Axis M3058-PLVE, dome style camera with 360 degree field of view.

2. Provide fish-eye, 1.65mm lens

3. It shall be the Contractor’s responsibility to ensure that the latest version of firmware, that is

G. Outdoor, Day/Night, 5 Megapixel Fixed Bullet Style Cameras:

1. The camera that is used as the basis of design is the Axis P1467-lE vandal resistant, high security dome style camera.

2. Provide variable focus lens that can be remotely focused and zoomed.

3. It shall be the Contractor’s responsibility to ensure that the latest version of firmware, that is

H. Outdoor, Day/Night, 4K Megapixel Fixed Bullet Style Cameras:

1. The camera that is used as the basis of design is the Axis P1468-LE vandal resistant, high security dome style camera.

2. Provide variable focus lens that can be remotely focused and zoomed.

3. It shall be the Contractor’s responsibility to ensure that the latest version of firmware, that is prior to Final Inspection

I. Outdoor, 2 megapixel, Pan / Tilt / Zoom, Dome Style Cameras;

1. The camera that is used as the basis of design is the Axis Q6055-C with 32x optical zoom and HDTV 1080p image quality.

2. The camera shall be provide both Ethernet and Fiber Optic connections.

3. It shall be the Contractor’s responsibility to ensure that the latest version of firmware, that is

J. Outdoor, 15 megapixel, 360 Degree, Multi-sensor Dome Style Cameras;

1. The camera that is used as the basis of design is the Axis Q3719-PLE dome style camera.

2. Each sensor shall provide a 3.75 megapixel image and be equipped with a 3 – 6 mm variable focal lens.

3. It shall be the Contractor’s responsibility to ensure that the latest version of firmware, that is

2.3 CAMERA LENSES

A. Camera lenses shall be compatible with the camera construction and iris control circuit. The lenses shall be compatible with remote control devices as specified herein.

B. All lenses shall be auto iris type driven by the camera iris control circuit. Additionally, all exterior lenses shall be equipped with spot filters giving the lens a minimum effective aperture of f/360.

C. Approximate lens size shall be as indicated on the Camera Schedule. Variable focus lenses are required for all cameras.

D. All lenses provided and installed on megapixel cameras shall be specifically designed and manufactured for megapixel camera optic applications.

E. Acceptable manufacturers shall include Axis, Sony, Fugifilm, Tamron and Pentax.

2.4 CAMERA HOUSINGS AND SUPPORTS FOR FIXED CAMERAS

A. All camera housings and support brackets shall be compatible with video surveillance system camera specified herein. Housings shall be provided with cable entrance facilities for camera control and power and shall be adaptable to mounting devices used with cameras. All mounts shall be “Feed Through” type to ensure that power, signal, and data cables are concealed. All camera housings and support brackets shall be securely attached to mounting surfaces. Escutcheon plates attached with security screws shall be used to conceal holes in walls or ceilings. Manufacturer guidelines for mounting devices and support brackets shall be adhered with unless contract details exceed manufacturer guidelines.

B. Conventional legacy style housing for legacy cameras shall be medium-sized environmental housings designed for wall and pole mount applications. Housings shall be vandal resistant type.

Housing shall be provided with mounting hardware. An internally mounted thermostatically-controlled heater-defogger shall be provided. Liquid-tight fittings shall be used for cable routing.

All exterior housings shall be provided with tamper resistant kit, and mounting hardware.

Reference manufacturer guidelines for mounting requirements

C. Exterior Wall Housing: Housings shall be medium-sized “Dome” environmental housings designed for wall mount applications. Domes shall be rugged, vandal resistant, and impact resistant type.

Housings shall be provided with all mounting hardware. An internally mounted thermostatically-controlled heater-defogger shall be provided. Liquid-tight fittings shall be used for cable routing.

All exterior housings shall be provided with tamper resistant kit, and mounting hardware. Reference manufacturer guidelines for mounting requirements.

D. Interior Corner Mount Housing - Housing shall be corner security housings constructed of rugged cast aluminum. Viewing window shall be constructed of 9.5 mm clear polycarbonate material.

Housing shall be provided with an adjustable camera bracket and mounting hardware. Reference manufacturer guidelines for mounting requirements.

E. Camera Housing Brackets: Camera mounting brackets shall be heavy duty type and shall he suitable for outdoor use. Bracket shall be provided with locking, swivel, adjustable head for maximum tilt angle of 60 degrees and rotation of 360 degrees when not used with pan and tilt. Wall mounting brackets shall be suitable for camera and enclosures specified and shall be rated for support of not less than 50 lbs. Brackets with extension of 610 mm or larger shall be provided with support strut. All brackets shall be feed-through type to allow concealing of cables.

F. Acceptable manufacturers shall include AXIS, Moog and Pelco.

2.5 MASTER NTP CLOCK SERVER

A. The OWNER shall provide connection to Master NTP Clock Server on the existing network.

2.6 COMBINATION PoE INSERTERS, MIDSPAN DEVICES WITH SURGE SUPPRESSION

A. Minimum requirements shall be:

1. Single port capable of 10/100/1000 pass-through rate

2. Port shall meet EEPoE++ standards / provide 60W

3. Port shall extend data and PoE connections

B. The basis of design is the Microsemi PD-9501GR/SP Midspan. Substitutions shall require prior approval.

2.7 VIDEO MANAGEMENT SYSTEM (VMS)

A. General

1. The basis of design for this project is GENETEC Security Center.

2. The Genetec K-12 Bundled Package (GSC-EDU-OM-BASE) must include the following:

a. Base 5.10 (or most recent version)

b. Enterprise Level Omnicast

c. Archiving and Auxiliary Archiving Support

d. Media Router, Audio

e. Remote Security Desk

f. Camera Sequencing, Blocking, De-warping

g. Hardware Matrix and Time Zone Support

h. Edge Recording, Trickling and Archive Transfer

i. Keyboard and Joystick Support

j. Active Directory

k. Threat Levels

l. Site License with Unlimited Mobile/Website/Desktop Clients

m. Plan Manager Advanced

n. One (1) Omnicast Education Camera Connection

o. Advantage for Omicast Education Camera Connection for K- 12 (for 5 years)

3. The VMS must also include:

a. GSC-1FOD (Failover Directory)

b. GSC-EDU-OM-1C Camera Connection License (one for each camera in this project)

4. The VMS shall be based on a true open architecture that shall allow for use of non-proprietary workstation and server hardware, non-proprietary network infrastructure and non-proprietary storage.

5. The VMS shall offer a complete and scalable video surveillance solution which allows cameras to be added on a unit-by-unit basis.

6. The VMS shall interface with analog-to-digital video encoders and IP cameras, hereafter referred to as network video servers (DVS). The VMS shall support DVS from various manufacturers.

7. All video streams supplied from IP cameras shall be digitally encoded in H.264 or H.265 compression format and recorded simultaneously in real time.

8. The VMS shall support the following IP video server manufacturers:

a. ACTi, American Dynamics, Arecont Vision, Axis

b. Basler, Bosch/VCS

c. Canon, CBC Ganz

d. DigiSensory, Dynacolor

e. Econolite Autoscope

f. GE, GSG International

g. HIKVISION

h. Impath Networks, ioimage, IONODES, IQinVision

i. JVC

j. Lumenera

k. Mango DSP, March Networks, Mavix, Mobotix

l. Optelecom-NKF, OTN

m. Panasonic, Pelco, Phoenix IVS, Promelit

n. Samsung, Sanyo, Sightlogix, Sony, Stardot

o. Teleste, Truen, Toshiba

p. UDP

q. Verint, VideoIQ, Vivotek

9. The VMS shall support the following industry standards to interface to IP-based physical security products:

a. ONVIF

10. Each camera’s bit rate, frame rate and resolution will be set independently from other cameras in the system, and altering these settings will not affect the recording and display settings of other cameras.

11. The VMS shall allow users to activate all live viewing controls using a standard PC keyboard. All standard camera switching and automation functions of a CCTV keyboard shall be available using a PC keyboard.

12. The VMS shall be able to use multiple CCTV keyboards to operate the entire set of cameras throughout the system, including cameras of various manufacturers’ brands, including their PTZ functionalities (i.e.: Pelco keyboard controls Panasonic dome or vice-versa).

13. The VMS shall PTZ protocols independently of the PTZ protocols supported by the video server.

14. The VMS shall be able to retrieve and set the current position of PTZ cameras using XYZ coordinates.

15. The VMS shall support the following list of PTZ camera protocols:

a. 360 Vision

b. Astel TC20, AXIS, Axsys

c. Bosch BiCom IP, Bosch Bilinx

d. C&B, Canon VB-C300, Canon VB-C50i, Canon VC-C1, Canon VC-C4, Checkpoint Clarity, Cohu (CCR communication protocol revision 1.0 including iDOME series), Comtex

e. Directed Perception, DVTel IP, Dynacolor

f. Elbex, Elbex Ex2000-8000, Ernitec, Ernitec Invert

g. GE Kalatel ASCII, GE Legend, Guardall Dome, GYYR Vortex (V6…