Pump and Motor Repair Services

The City of Charlotte, North Carolina is issuing Request for Proposals #269.2026.183 for pump and motor repair services to support approximately 180 municipal buildings, including offices, fire stations, police division offices, equipment shops, cultural facilities, museums, arenas, and facilities operated by the Charlotte Area Transit System (CATS) and the Airport. The procurement seeks one or more qualified contractors to provide comprehensive repair and reconditioning services for alternating current three-phase low voltage motors rated at 600 volts or less, including close-coupled pump units, with all labor, materials, equipment, and supervision supplied by the contractor. Deliverables include motor winding, machining, vibration testing, troubleshooting, field vibration analysis, equipment alignment, replacement motors, pickup and delivery services, and installation and alignment work. Contractors must possess a valid State of North Carolina General Contractors License and be in good standing with the North Carolina Secretary of State. The City will evaluate proposals based on qualifications and experience (30 points), service delivery and responsiveness (30 points), pricing competitiveness (30 points), and exceptions to sample contract terms (10 points). All service providers must provide a minimum six-month warranty against defects in materials and workmanship from motor receipt and a one-year warranty on all materials and workmanship from final acceptance. Critical deadlines include a non-mandatory pre-proposal conference on March 25, 2026 at 9:00 a.m. via Microsoft Teams; written questions must be submitted by March 20, 2026 (before the conference) or March 27, 2026 (after the conference), both by 3:00 p.m.; and proposals are due by April 2, 2026 at 3:00 p.m. through the City's Bonfire e-Procurement Portal. The initial contract term is three years with an option for a single two-year renewal, and individual task orders are not anticipated to exceed $50,000 each.

The City has established a Goal Waiver for minority-owned, women-owned, and small business enterprise (MWSBE) participation; while participation is not mandatory, it is strongly encouraged whenever possible. Proposers utilizing subcontractors and suppliers must complete CBI Form 3 documenting MWSBE and non-MWSBE participation and must register all subcontractors and suppliers with the City of Charlotte. Additional compliance requirements include Debarment Certifications affirming no present or recent debarment or suspension, Byrd Anti-Lobbying Certifications, E-Verify compliance, and prohibitions on companies investing in Iran or boycotting Israel. Proposers must also provide three to five client references demonstrating capability to perform similar services, submit a valid Price Schedule with hourly rates for regular hours (Monday through Friday, 8 a.m. to 5 p.m.), after-hours, and holiday hours across Years 1, 2, and 3, and complete an Exceptions Form identifying any deviations from contract terms. The City reserves the right to solicit quotes from multiple vendors prior to task order assignment and may furnish equipment and supplies for individual projects. The sample services contract requires compensation according to rates in the Price Schedule, with invoices due within sixty days of service performance and payment due within thirty days of receipt. No incumbent vendors or specific budget ranges are identified in the solicitation materials; all pricing is competitively bid through the RFP process.