Public Safety Report System

The Texas Office of Court Administration (OCA) is seeking a vendor to develop, implement, host, maintain, and support a statewide Public Safety Report System (PSRS) through Request for Offers (RFO) No. 212-25-0959. The system will enable judges to review defendants' criminal histories and public safety reports when making bail decisions, as required by Texas Code of Criminal Procedure Article 17.021. The cloud-based software-as-a-service solution must integrate with Texas Department of Public Safety systems (TLETS and NLETS) and serve over 7,000 authorized users across nearly all 254 Texas counties. Key deliverables include comprehensive system implementation, data migration, API development, training, and 24/7/365 operational support with robust data validation and audit capabilities. The procurement includes specific evaluation criteria weighted as follows: Offeror Qualifications (25%), Program and Project Management (25%), Requirements (20%), Implementation and Production Services (15%), and Cost (15%). Critical dates include an optional pre-offer conference on August 11, 2025, offer submissions due September 15, 2025, system demonstrations scheduled for October 13-17, 2025, and an expected contract award by November 21, 2025. The initial contract term will be five years with options to extend for up to four additional one-year terms.

The procurement includes Historically Underutilized Business (HUB) subcontracting opportunities with statewide goals of 26% for Other Services and 21.1% for Commodities. Vendors must complete and submit a HUB Subcontracting Plan demonstrating good faith efforts to utilize Texas certified HUB vendors. The current system is operated by Catalis (formerly AutoMon), which processes approximately 550,000 bail forms annually containing over 700,000 offenses, with the existing contract set to expire on August 31, 2026. The new system must provide comprehensive security features, including CJIS-compliant cloud hosting, data encryption, unauthorized access detection, and user activity monitoring. Contractors must maintain extensive insurance coverage, including $1,000,000 commercial general liability, $2,000,000 professional liability, $3,000,000-$5,000,000 cybersecurity insurance, and $10,000,000 umbrella coverage. While specific budget details are not explicitly stated, the system's complexity and statewide scope suggest a significant procurement value, with the potential for substantial ongoing service fees and implementation costs.