ESBD_443357_1754946480696_Attendee List.pdf

This is a Pre-Offer Conference Attendee List for the Public Safety Report System (PSRS) procurement issued by the Texas Office of Court Administration. The conference was held on August 11, 2025, and included seven attendees representing potential vendors and current service providers. The PSRS is a statewide cloud-based software-as-a-service solution designed to enable judges to review defendants' criminal histories and public safety reports when making bail decisions, as required by Texas Code of Criminal Procedure Article 17.021. The system will serve over 7,000 authorized users across nearly all 254 Texas counties and must integrate with Texas Department of Public Safety systems (TLETS and NLETS). Key deliverables include system development, implementation, hosting, maintenance, 24/7/365 operational support, data migration, API development, and comprehensive training. The initial contract term is five years with options to extend for up to four additional one-year terms. Offers are due September 15, 2025, with system demonstrations scheduled for October 13-17, 2025, and an expected contract award by November 21, 2025.

The procurement evaluation criteria are weighted as follows: Offeror Qualifications (25%), Program and Project Management (25%), Requirements (20%), Implementation and Production Services (15%), and Cost (15%). The current system operator is Catalis, which processes approximately 550,000 bail forms annually containing over 700,000 offenses, with the existing contract expiring on August 31, 2026. Vendors must meet extensive security and compliance requirements, including CJIS-compliant cloud hosting, data encryption, and unauthorized access detection. Contractors must maintain significant insurance coverage, including $1,000,000 commercial general liability, $2,000,000 professional liability, $3,000,000-$5,000,000 cybersecurity insurance, and $10,000,000 umbrella coverage. The procurement includes Historically Underutilized Business (HUB) subcontracting opportunities with statewide goals of 26% for Other Services and 21.1% for Commodities, requiring vendors to submit a HUB Subcontracting Plan demonstrating good faith efforts to utilize Texas certified HUB vendors.