ESBD_443357_1757365409353_Amendment 1 - Revision of Schedule of Events.pdf

This is an Amendment 1 to the Request for Offer issued by the Texas Office of Court Administration for the statewide Public Safety Report System, revising the Schedule of Events. The amendment updates critical procurement timelines, with the deadline for submission of offers now set for September 24, 2025 at 3 pm. Demonstrations for selected offerors are scheduled for October 20-24, 2025, followed by Best and Final Offer (BAFO) responses from selected offerors between October 27-29, 2025, if requested. The Texas Office of Court Administration will notify selected offerors for commencement of negotiations by October 31, 2025 (estimated), with contract negotiations commencing on November 3, 2025 (estimated). The expected award of contract(s) is November 21, 2025 (estimated). The initial contract term will be five years with options to extend for up to four additional one-year terms.

The revision reflects adjustments to the original schedule, with the offer submission deadline extended from the initially stated September 15, 2025 date and demonstrations rescheduled from October 13-17, 2025. The Public Safety Report System is a cloud-based software-as-a-service solution designed to enable judges across nearly all 254 Texas counties to review defendants' criminal histories and public safety reports for bail decisions. The procurement requires vendors to meet specific insurance requirements, including $1,000,000 commercial general liability, $2,000,000 professional liability, $3,000,000-$5,000,000 cybersecurity insurance, and $10,000,000 umbrella coverage. Historically Underutilized Business (HUB) subcontracting opportunities are available with statewide goals of 26% for Other Services and 21.1% for Commodities, requiring vendors to submit a HUB Subcontracting Plan demonstrating good faith efforts.