ESBD_443357_1754946537874_Public Safety Report System-QnA.docx

This is a Questions and Answers document for the Public Safety Report System procurement by the Texas Office of Court Administration (OCA) in response to Request for Offers No. 212-25-0959. The RFO seeks a vendor to develop, implement, host, maintain, and support a statewide Public Safety Report System that will enable judges to review defendants' criminal histories and public safety reports for bail decisions. OCA prefers a Commercial Off-the-Shelf (COTS) solution with configurations but will consider custom solutions if no suitable COTS product exists. The system must be cloud-hosted and maintained by the vendor, serve over 7,000 authorized users across Texas counties, and integrate with Texas Department of Public Safety systems (TLETS and NLETS). Key deliverables include system implementation, data migration from the current 6GB database, API development, training, and 24/7/365 operational support. An optional pre-offer conference is scheduled for August 11, 2025, with offers due September 15, 2025, system demonstrations in October 13-17, 2025, and expected contract award by November 21, 2025. The initial contract term is five years with options to extend for up to four additional one-year terms.

The procurement requires vendors to meet WCAG 2.1 Level AA accessibility compliance standards and have no specific technology platform requirements beyond those in the requirements workbook, as the solution will be vendor-hosted. Data migration services are limited to field mapping and record conversion without extensive cleansing or validation. Current vendor Catalis is eligible to submit responses, and DIR cooperative contract participation is not required; OCA welcomes responses from any qualified vendor. The procurement includes Historically Underutilized Business (HUB) subcontracting opportunities with statewide goals of 26% for Other Services and 21.1% for Commodities, requiring vendors to submit HUB Subcontracting Plans. Contractors must maintain comprehensive insurance coverage including $1,000,000 commercial general liability, $2,000,000 professional liability, $3,000,000-$5,000,000 cybersecurity insurance, and $10,000,000 umbrella coverage. The current system operated by Catalis processes approximately 550,000 bail forms annually, with the existing contract expiring August 31, 2026.