Public Safety CAD/RMS/JMS System

Summit County Government is soliciting bids for a comprehensive Public Safety Software system, specifically seeking a fully integrated solution that includes Computer Aided Dispatch (CAD), Mobile Data Computing (MDC), Records Management System (RMS), and Jail Management System (JMS). The procurement involves multiple public safety agencies including the Summit County 911 Center, Summit County Sheriff's Office, and police departments in Blue River, Breckenridge, Dillon, Frisco, and Silverthorne, as well as two fire protection districts. Key objectives include enhancing emergency response and preparedness through a cutting-edge, user-friendly platform that minimizes duplicate data entry and ensures operational continuity. Vendors must provide a system capable of supporting 24 full-time dispatchers, 141 sworn officers, 134 fire/EMS staff, and 166 mobile devices, with the ability to handle 70,000 annual service calls for a population of 31,000 residents. The RFP requires detailed proposals including a completed Scope Matrix, Vendor Accessibility Checklist, project qualifications, and comprehensive cost proposals. Proposals are due on April 4, 2025, by 5:00 p.m. MST, with a pre-proposal meeting scheduled for March 5, 2025, both online and in-person. Evaluation criteria will include cost, vendor reputation, performance capabilities, project understanding, and previous contract history.

The solicitation does not explicitly mention set-aside designations or restrictions on respondent types. The current technological infrastructure includes Motorola Solutions PremierOne CAD/Mobile, Tyler Technologies Public Safety New World MSP for RMS and JMS, and Intrado Viper NG911 Call Handling, which means the new system must be capable of integrating with or replacing these existing technologies. The system must support 6 dispatch workstations, 83 RMS data entry workstations, an average of 32 concurrent users, a 93-bed jail facility, and 26 jail employees. Vendors are expected to provide implementation, training, project, and ongoing service costs, with itemized module and interface pricing. While specific budget ranges are not detailed, the RFP indicates a desire for a comprehensive solution that can be implemented between June 1, 2025, and October 1, 2026. The county will target selecting a contractor within 30 business days after the proposal closing date, with the flexibility to reject any proposals and negotiate with the most qualified vendor.