Project Management Software

The Salem Area Mass Transit District (SAMTD) has issued a Request for Proposal (RFP 25-020) seeking a comprehensive Project Management Software solution to centralize and optimize capital improvement project management. The procurement aims to acquire a cloud-based or on-premise software platform that supports advanced planning, scheduling, resource management, budget tracking, communication, risk assessment, and reporting functionalities. The software must integrate with SAMTD's existing Tyler Technologies ERP system and provide robust features including task scheduling, Gantt charts, time tracking, document management, and mobile applications. The contract requires 30 software licenses and will have an initial two-year term with a potential one-year renewal option, with planned implementation in the first quarter of 2026. Proposal evaluation will be conducted using a 100-point scoring system, with points allocated across technical capability (20 points), communication and customer service (10 points), risk and quality assurance (10 points), overall work plan (20 points), proposal clarity (10 points), staff experience (10 points), and cost (40 points). The pre-proposal conference is scheduled for September 11, 2025, at 9:00 AM PST via Google Meet, with final proposal submissions due by September 25, 2025, at 3:00 PM PST.

The procurement has a specific Disadvantaged Business Enterprise (DBE) participation goal of 2.49%, consistent with federal transit funding requirements through the Federal Transit Administration (FTA) 5307 program. Proposers must demonstrate good faith efforts in DBE recruitment, including documentation of outreach, written notices, and negotiation processes. The contract includes comprehensive federal requirements regarding civil rights, Americans with Disabilities Act compliance, and regulatory standards. Contractors will be required to maintain extensive insurance coverage, including Commercial General Liability Insurance (minimum $2 million per occurrence), Business Auto Liability Insurance, Workers' Compensation, Professional Liability Insurance, and Cyber Liability/Network Security Insurance. Prime contractors must perform at least 80% of work with their own organization, with all subcontractors requiring pre-approval. While no specific total contract value is explicitly stated, the comprehensive requirements and federal funding suggest a potentially significant investment in modernizing SAMTD's project management infrastructure.