Print Shop Specialty Paper

The Texas Comptroller of Public Accounts Statewide Procurement Division has issued an Invitation for Bid (IFB) No. 304T-26-645A3.5 for Print Shop Specialty Paper, primarily targeting the Texas Department of Criminal Justice. The procurement seeks 3,360 hundredweight (CWT) of rolled offset white paper weighing 50 lbs., with specific technical requirements including brightness between 83-96, opacity between 92-98, an 11-inch roll width, 40-inch roll diameter, and a 3-inch core diameter. Manufacturers like Domtar Ecopaque Offset and Norpac 45NB050 are referenced as benchmark products. Respondents must submit one full roll sample to the TDCJ Print Shop in Hondo, Texas by the response due date of December 17, 2025, at 1:30 p.m. Central Time. The contract term will commence upon the Notice of Award and automatically expire on June 30, 2027, with potential renewal options for two additional years. Bidders are required to provide firm, all-inclusive fixed prices that include statewide delivery on an FOB Destination basis, factoring in a 1.5 percent Texas SmartBuy administrative fee.

The solicitation does not specify explicit set-aside designations, but it does include a preference for recycled content paper if the lowest bid does not exceed comparable non-recycled products by more than 10 percent. Respondents must complete comprehensive attachments demonstrating compliance with Texas and federal regulations, including anti-fraud policies, equal employment opportunity requirements, and various state-specific provisions. The contract requires contractors to maintain minimum commercial general liability insurance of $1,000,000 per occurrence and $1,000,000 in products/completed operations aggregate. While no specific budget range is explicitly stated, the procurement anticipates purchasing 3,360 CWT of specialty paper. Contractors must be prepared to meet stringent delivery schedules and performance requirements, with potential contractual remedies for failure to comply. The solicitation allows for potential annual price adjustments using the Bureau of Labor Statistics Producer Price Index for Paper Manufacturing, with a specified calculation method for maximum allowable price increases.