Print and Data Vendor

The Beaufort County Treasurer's Office has issued a Request for Proposal (RFP) seeking a comprehensive print and data vendor to manage property tax billing and mailing services. The solicitation requires a vendor capable of processing approximately 16,500 monthly and 206,000 annual property tax bills, including vehicle, watercraft, installment, and delinquent tax notices. Key deliverables include data mapping, file management, customizable document generation, USPS tracking, and electronic bill copies to support the county's Tax Document Look-up service used by 20,000 monthly taxpayers. The RFP was posted on September 17, 2025, with proposal responses due by October 17, 2025, and preliminary finalists to be notified by October 24, 2025. Vendor selection will be based on a best-value scoring methodology across five categories: service capability (30 points), innovation (20-30 points), ease of use (20-30 points), pricing (10-20 points), and references (10 points). The anticipated contract term is five years, with vendor implementation expected within 6-9 months of contract execution. Vendors must demonstrate advanced technological capabilities, including XML file processing, intelligent document insertion, NCOA certification, and on-demand printing with full-color variable data capabilities.

There are no specific set-aside designations or restrictions on respondent types mentioned in the documentation. The RFP indicates that the selected vendor will be expected to honor proposed pricing and terms for other Beaufort County departments without charging implementation or onboarding fees. While no incumbent vendor is explicitly identified, the solicitation requires comprehensive technical capabilities including electronic document management, postal tracking, and compliance with South Carolina state statutes. The vendor must maintain extensive insurance coverage, including Worker's Compensation, Commercial General Liability, Comprehensive Automobile Liability, Umbrella Liability, professional liability, errors and omissions, and cyber liability insurance. Contract funding is subject to annual appropriation by the County Council, with automatic termination if funds are not allocated in a given fiscal year. Although specific budget ranges are not detailed, the RFP suggests significant annual document volume ranging from 4,000 to 456,000 documents across various tax notice types, indicating a potentially substantial contract value for the selected vendor.