Portable Air Condition (A/C) Units

DeKalb County School District is requesting sealed bids for portable air conditioning units on an as-needed rental basis under Bid No. 23-417, with responses due July 12, 2022 at 2:00 PM EST and a virtual public bid opening at 3:00 PM EST the same day.

Vendors must be licensed or authorized to transact business in Georgia. The scope covers 1-ton BTU heat pump units with all required accessories for full functionality. Delivery to the District warehouse at 1780 Montreal Road, Tucker, Georgia must occur within 24 hours of notification. Contractors must provide all units with applicable hardware and submit a detailed itemized estimate for installation materials at the time of delivery. Pricing may be structured based on actual delivery locations and installation requirements; all-inclusive delivery and pickup pricing is not required.

The initial contract term runs October 1, 2022 through September 30, 2023, with renewal and extension options available for up to four additional years through September 30, 2027, subject to Board of Education approval and the successful bidder's written consent. Bid prices must remain firm from October 1, 2022 through September 30, 2023, with price escalation or de-escalation allowed only at renewal and extension anniversaries based on documented manufacturer cost changes. All prices are F.O.B. Destination with freight prepaid by the bidder.

Required submittals include a completed bid form, Georgia business license, audited financial statements for 2020 and 2021, certificate of insurance with minimum limits of one million dollars per occurrence and two million dollars annual aggregate, minimum two client references, Georgia Security and Immigration Compliance Act certifications, and attestations regarding non-collusion, suspension and debarment status, and conflict of interest. Award will be made to the lowest responsive and responsible bidder meeting specifications within appropriated funds available, contingent upon Board of Education approval. The contract has been awarded to Spot Coolers and Sunbelt Rentals. Questions were due July 5, 2022 at 4:30 PM EST per Addendum No. 1.