Police and Fire Uniforms

The City of St. Petersburg, Florida, located in Pinellas County, has issued Invitation for Bid (IFB-26-237) to procure police and fire uniforms and related accessories on an as-needed basis for stocking at the City's Consolidated Warehouse. The solicitation seeks a single vendor capable of supplying a comprehensive range of 42 line items including short-sleeve and long-sleeve shirts, pants, jackets, caps, jumpsuits, shorts, vests, and patches in specified styles, sizes, colors, and manufacturer specifications for both the Police and Fire departments. Prospective vendors must demonstrate a minimum of five years' experience providing uniforms to government agencies and municipalities, maintain adequate inventory to prevent stockouts managed on a weekly basis, and possess the capability to deliver completed orders within fifteen business days of receipt. The vendor must provide unit costs for each line item with delivery included in all pricing, deliver all goods FOB Destination to the Consolidated Warehouse located at 327 17th Street North, St. Petersburg, Florida 33713, and assume responsibility for all measurements, alterations, embroidery, and screen printing at no additional cost to the City. Required qualifications include adequate commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, commercial automobile liability insurance of $1,000,000 combined single limit, workers' compensation insurance as required by Florida law, electronic purchase order capability, and designation of a dedicated account manager for single-point contact support during normal business hours. The deadline for submitting questions is May 26, 2026, with electronic bid submissions required through the OpenGov Procurement portal by June 16, 2026, at 3:00 p.m. The anticipated contract commencement date is January 1, 2027, following expiration of the current contract on December 31, 2026, with an initial three-year term and City options to renew for two additional one-year periods under mutually agreed-upon terms.

The City of St. Petersburg has implemented Business Enterprise Participation (BEP) requirements for this procurement, requiring prime contractors to identify and utilize certified Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Woman Business Enterprise (WBE), or other designated business enterprise subcontractors or demonstrate substantial good faith efforts to meet participation goals if such participation cannot be achieved. Vendors utilizing certified business enterprises must submit the Letter of Intent to Perform as a Subcontractor/Supplier (Form A) for each certified firm, while those unable to meet participation goals must submit a Good Faith Efforts documentation form (Form B) with comprehensive evidence of outreach activities including monthly networking events, documented solicitation of Business Enterprise quotes, and utilization of the City's Office of Supplier Development resources. All bidders must submit a bid bond equal to five percent of their total bid amount and, upon award, execute a performance and payment bond equal to one hundred percent of the contract value within ten consecutive calendar days to ensure faithful performance and payment obligations. The solicitation document does not specify incumbent vendors or current contractors, but references expiration of the existing contract on December 31, 2026. While the solicitation materials do not provide an explicit budget range or total award value, the three-year initial contract term for police and fire uniform supplies to a municipal department suggests a substantial procurement value, with potential for significant financial commitment across the contract period and optional renewal periods.