Point-of-Sale Terminals and Peripherals

Hillsborough County Public Schools is seeking qualified bidders to establish firm pricing for point-of-sale (POS) terminals and peripherals to support Student Nutrition Services operations across the school district. The procurement encompasses seven line items totaling 2,360 units of equipment, including 850 stationary POS terminals (TekVision Lightning XB or acceptable alternates), 450 mobile POS terminals (TekVision Poseidon tablets or acceptable alternates), 500 wireless keyboard and mouse combos, 300 cash drawers, 500 pin pads, 60 computer speakers, and 200 24-inch LCD monitors. Bidders must submit sealed bids by March 23, 2026, and provide unit costs and total costs for each line item along with manufacturer warranty information, with equipment warranties ranging from one to three years except for cash drawers which include lifetime warranties. The procurement requires all submissions to be made in digital format through the provided Excel-based price sheet without handwritten entries, and responses must include compliance with numerous federal and state certifications and compliance requirements. Evaluation criteria emphasize responsive bidding, adherence to detailed technical specifications, and demonstrated ability to meet federal procurement standards applicable to USDA-funded school meal programs. The solicitation was posted February 18, 2026, with the bid deadline of March 23, 2026, establishing the timeframe for vendor response and formal evaluation by Hillsborough County Public Schools.

This procurement is subject to extensive federal and state compliance requirements due to USDA funding involvement in the school nutrition program. Bidders must execute multiple mandatory certifications including USDA debarment certification (Form AD-1048), drug-free workplace certification (Form AD-1049), non-collusion affidavits, lobbying prohibition certificates, and affidavits certifying non-involvement with foreign countries of concern under Florida Statutes Section 287.138, which prohibits contracts with entities owned by or controlled by China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. Additionally, contractors must comply with federal procurement standards including Buy American provisions that currently mandate domestic product preference with a maximum 10 percent non-domestic food purchases beginning SY 2025-26, Executive Order 11246 equal employment opportunity requirements, Jessica Lunsford Act background screening provisions, and affirmative action obligations to contract with small and minority businesses and women's business enterprises. The procurement documents do not identify any incumbent vendors, set-asides for disadvantaged enterprises, or specific award values or budget ranges; however, federal compliance obligations are tiered by contract value thresholds at $10,000, $100,000, $250,000, and $2,000 for construction contracts. Out-of-state vendors must indicate any applicable state preference percentages per Florida Statute 287.084(2), and all contractors must maintain detailed records for three years with invoicing required within 120 days of delivery on a Net 45-day payment cycle under the Florida Prompt Payment Act.