Plotter Maintenance

Pinellas County is soliciting quotes for a countywide plotter maintenance contract through Invitation to Quote (ITQ) #24-0452-ITQ, seeking a qualified contractor to provide comprehensive maintenance services for plotters and printers across multiple county departments. The procurement covers nine specific plotter models from manufacturers including HP Designjet and Canon, with requirements for two preventative maintenance visits per year for each device. Key deliverables include comprehensive maintenance coverage encompassing parts, labor, mileage, toner, and bond paper, with a mandatory one-business-day response time and technicians holding specific manufacturer certifications. The contract will have an initial term of 60 months with potential extensions, and vendors must provide unit pricing for each device with an option to add additional plotter models during the contract period. Proposals are due on April 18, 2024, at 3:00 pm, with the solicitation covering departments such as Building Development and Review Services, Consumer Protection, Economic Development, Emergency Management, Parks & Conservation Resources, Public Works, Utilities, and Solid Waste. The county has included a 10% unspecified funds allocation and provisions for potential price adjustments using the U.S. Bureau of Labor Statistics Consumer Price Index or Producer Price Index.

The solicitation emphasizes small business participation, with Pinellas County Certified Small Business Enterprises potentially receiving preference in the award process. While no specific incumbent vendors are mentioned, the county has prepared a detailed inventory spreadsheet of 10 devices from various manufacturers, located across different departments in Clearwater and Largo, Florida. The procurement appears to have some non-competitive oversight, as evidenced by the Non-Competitive Oversight Committee Justification Form dated 05/05/2023, suggesting potential unique procurement considerations. The contract covers devices from multiple manufacturers, including HP Designjet, Canon, and Katsuragawa Electric, with some devices noted as having potentially unavailable parts. The solicitation indicates a comprehensive approach to equipment management, with devices distributed across multiple administrative and operational county departments. While specific budget ranges are not explicitly stated, the detailed pricing structure and inclusion of a 10% unspecified funds allocation suggest flexibility in the procurement process and potential for comprehensive service coverage.