Physical Education Supplies and Equipment Discount Catalog

The purpose and intent of this Invitation to Bid is to establish a term contract at firm, fixed percentage (%) educational discount prices, for the purchase and delivery, on an "as needed" basis, of physical education supplies and equipment to various schools and departments located throughout the District. The School Board prefers bidders to provide a URL link indicating your discount prices designed for The School Board of Marion County, Florida, with generic user-login and password or for each School Board employee to be able to create their own login and password to obtain the discounted pricing from the URL link provided. This opportunity is specifically intended for use by classroom and administrative staff for the availability of classroom instructional teaching aids. The School Board of Marion County's current process: 1. Schools/Departments shop on-line (URL link provided) to build a cart showing discounted prices. 2. Upon completion, cart is printed. 3. The printed cart is then given to the appropriate District personnel to prepare a requisition. 4. Requisitions are approved by Finance and submitted to Purchasing for processing. 5. The purchase order is either e-mailed or faxed to each vendor. However, if a bidder cannot provide a URL link designed for the School Board of Marion County that indicates your discount pricing, the bidder may provide a firm fixed percentage (%) discount from the bidder(s) website/web portal. Bidder(s) must provide a website/web portal for viewing and price verification in the space provided on the Excel file titled Bid 4089AH Physical Education Supplies and Equipment Discount Catalog - PROPOSAL FORM attached. If website/web portal provided does not have the capability of indicating discount pricing bidder(s) must accept print outs or printed carts from their website/web portal with handwritten discount adjustments. Bidder(s) should not provide or include fixed percentage discounts from other School Board bid awards or from Florida State Contracts or any other awarded contract. The School Board reserves the right to bid separately any item if deemed to be in the best interest of the District. Unless a change is deemed to be in the best interest of the School Board, there shall not be any discount adjustments during the term of this bid and any possible renewals. All fixed percentage discounts shall remain firm throughout the term of this bid and any possible renewals. Sales promotions involving greater price reductions than bid may be conducted for a specified lesser period and made available to the School Board and other governmental agencies within the State of Florida. Bidder shall provide all products and services that are necessary for the proper execution and performance of this contract. All activities relating to the execution of this contract shall be initiated and coordinated by designated personnel at each school, and/or department ordering products. Please read the attachment named Bid 4089AH Physical Education Supplies and Equipment Discount Catalog - TERMS & CONDITIONS, then print out the attachment named Bid 4089AH Physical Education Supplies and Equipment Discount Catalog - REQUIRED FORMS, read the specifications, complete the forms, then download "Bid 4089AH Physical Education Supplies and Equipment Discount Catalog - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded the TERM & CONDITIONS and REQUIRED FORMS. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents before the due date and time. Bid responses/submissions will only be accepted through VendorLink as indicated in this bid. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2024) was conducted to determine if their use would be economically advantageous to the District.