Bid_4089AH_Notice_of_Change.pdf

This is a Notice of Change issued by the School Board of Marion County, Florida's Purchasing Department regarding Invitation to Bid #4089AH for Physical Education Supplies and Equipment Discount Catalog, a term contract. The procurement seeks to establish a discount catalog and online purchasing mechanism for physical education supplies and equipment to be used by schools and departments throughout the district on an as-needed basis. The original board approval date was scheduled for October 22, 2024; however, this notice announces a revision to the board approval date of November 12, 2024. The contract period runs from November 1, 2024, through October 31, 2025, with potential for renewal options. The bid submission deadline was September 18, 2024, at 2:00 PM.

The School Board prefers vendors to provide a dedicated URL link with discounted pricing accessible through generic or individual employee login credentials, enabling staff to build shopping carts that display discounted prices, which are then printed and converted into requisitions for processing. Vendors may alternatively provide a firm fixed percentage discount accessible through their existing website or web portal if a customized URL cannot be provided. Multiple vendors have submitted proposals with discount percentages ranging from 2% to 35% across different product catalogs, most offering free shipping with minimum order requirements. The total budgeted resources for this contract are $50,000. The procurement does not specify explicit set-aside designations for disadvantaged enterprises, and vendors must comply with federal and state requirements including public records, insurance, background screening, and anti-discrimination policies.