Bid_4089AH_Physical_Education_Supplies_and_Equipment_Discount_Catalog_-_PROPOSAL_FORM.xlsx

This is a proposal form for Invitation to Bid #4089AH issued by the School Board of Marion County, Florida, seeking a term contract for physical education supplies and equipment through a discount catalog model. The School Board requires vendors to provide an online catalog with firm, fixed percentage educational discounts accessible via a dedicated URL link with login capabilities for district employees. The procurement allows schools and departments to build shopping carts displaying pre-discounted pricing, which can be printed and converted into requisitions for processing. The bid submission deadline is September 18, 2024, at 2:00 PM, with board approval scheduled for November 12, 2024. The contract term runs from November 1, 2024, through October 31, 2025, with potential for renewal. Vendors must specify their discount percentages, minimum order amounts, shipping terms, and provide contact information for quote requests and technical support.

Vendors are required to provide a percentage discount from standard catalog pricing, with discounts ranging from 2% to 35% based on the competitive bidding process. The School Board has budgeted $50,000 for this contract and reserves the right to award to multiple vendors or bid items separately as deemed in the district's best interest. Vendors must maintain valid email addresses for quote requests and demonstrate the capability to establish the required web portal within a specified lead time following board approval. Most vendors have proposed free shipping with varying minimum order requirements. Compliance with federal and state requirements, including provisions for public records, insurance, background screening, and anti-discrimination policies, is mandatory. The procurement does not include explicit set-aside designations for disadvantaged enterprises.