Petroleum Lubricants & Anti-Freeze

Closed State & local contract opportunity Posted

Solicitation number
26-AM-018
State
Florida
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
Show all 41
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

Pinellas County School District is soliciting sealed electronic bids for petroleum lubricants and anti-freeze products under ITB #26-AM-018, with bids due August 26, 2026 at 3:00 p.m. via the District's OpenGov Procurement portal. The District will consider prices established by the State of Florida Department of Management Services, Division of Purchasing through its existing contracts as part of evaluation.

The scope covers bulk motor oils (15W-40 API CK-4 and 5W-30 synthetic blend), quart-sized motor oils in multiple grades, multi-purpose grease and wheel bearing grease in 400-pound drums, hydraulic oil, automatic transmission fluid, EP gear lubricant, and anti-freeze coolants in 55-gallon drums. Estimated annual usage is approximately 1,000 gallons of bulk motor oil with smaller quantities of specialty products. Delivery is required to four vehicle maintenance locations: Walter Pownall Service Center in Largo, Tarpon Bus Compound in Tarpon Springs, Coachman Bus Compound in Clearwater, and 49th Street Bus Compound in St. Petersburg.

The contract is valued at approximately $135,000 annually, excluding renewal options. The contract period runs October 28, 2026 through October 27, 2027, with renewal options for two additional one-year periods by mutual consent and supplemental unilateral renewal periods of up to ninety days. Prices and discounts must remain firm throughout the contract period and include all freight and handling charges. Price escalation or de-escalation at renewal is permitted provided written notice is given at least sixty days before expiration and escalation does not exceed the previous year's percentage change in the Consumer Price Index for All Urban Consumers.

The District will award by category to the lowest responsive and responsible bidder; bidders must provide pricing for all items within a category or risk non-responsiveness. All products must carry manufacturers' standard warranties. Contractors must comply with Level 2 background screening requirements under the Jessica Lunsford Act if personnel will have access to school grounds during student presence or direct contact with students. Questions are due August 12, 2026. The Notice of Intent to Award is scheduled for October 6, 2026, with School Board approval estimated for October 13, 2026.

Opportunity text

The Pinellas County School District (District) is soliciting sealed electronic bids in response to Petroleum Lubricants & Anti-Freeze. Bids are due before 3:00 pm on Wednesday, August 26, 2026. Bids may be received up to but not later than, the date and time listed above, via the District e-Procurement Portal located at https://procurement.opengov.com/portal/PCSB. The District e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The Pinellas County School District Purchasing Department strongly recommends completing your response well ahead of the deadline.

Pinellas County Schools has partnered with OpenGov Procurement which provides government agencies and their suppliers with a comprehensive and easy to use web-based eProcurement system. Registered suppliers receive automatic notification and transmittal of bid solicitations, and there is no charge to register and subscribe to receive PCS solicitation notifications. Please visit https://procurement.opengov.com/portal/pcsb to register and subscribe.

Once you have downloaded bid documents from an OpenGov notification you will automatically receive an e-mail notifying you when any addenda are issued or questions posted have been answered. If you obtain our solicitation documents from any other source, we cannot guarantee that you will automatically receive subsequent notifications of addendums. To assure that you are automatically notified, you must visit the above website and download the bid document. The District will not be responsible if you fail to receive any and all addendums if you obtain the original bid document from another source.

The district will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing through its contracts and negotiated agreement price schedules.

The procurement contact for this solicitation is Angelo Molfetta and can be reached at molfettaa@pcsb.org.

Submit Electronic Responses via the District e-Procurement Portal:
https://procurement.opengov.com/portal/PCSB

Files

File Type Posted
Petroleum_Lubricants_&_Anti-Freeze.pdf PDF
Insurance_Specifications_for_Contractors.pdf PDF
Samples_Label.pdf PDF
Bid_Protest_Procedure.pdf PDF

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