Submittals_-_Contractor_Licensing_Requirements_rev_2-2023.pdf

This is a Contractor Licensing Requirements form issued by the City of Phoenix Parks and Recreation Department for the Performance Entertainment Coordination Services solicitation. The City is establishing a Qualified Vendors List (QVL) through a Request for Qualifications (RFQu-24-0427) to identify vendors capable of providing comprehensive event entertainment coordination services. Qualified vendors must demonstrate a minimum of five events conducted within the past three years, at least two years of operational experience, and management personnel with a minimum of two years of relevant event coordination experience. Contractors will be responsible for identifying and securing performers, developing entertainment schedules, coordinating technical requirements, and providing on-site management for City-sponsored events. The solicitation was released on October 17, 2025, with a non-mandatory pre-offer conference scheduled for October 24, 2025, and responses due by November 13, 2025, at 2:00 pm. The contract term is five years, commencing on or about January 1, 2026, with potential for multiple contract awards.

All offerors must comply with Arizona Revised Statutes Section 32-1151 and possess the correct class of Arizona Registrar of Contractors license required for the specified work at the time of offer submission, unless exempted under A.R.S. 32-1121. Contractors are required to maintain commercial general liability coverage with limits of $2,000,000 aggregate and $1,000,000 per occurrence, along with automobile liability and workers' compensation coverage. The solicitation emphasizes participation of Disadvantaged Business Enterprises (DBE) and Small Businesses, requiring contractors to submit annual participation plans and make good faith efforts to engage DBE-certified suppliers, with monthly documentation and annual reporting obligations through the City's Certification and Compliance System. Vendors must complete mandatory forms including contractor information, conflict of interest declarations, and debarment certifications, with detailed quotes required for each event specifying scope of work, deposit requirements, schedule, and compensation.