Submittals_-_Offer_Page_rev_3-2023.pdf
PDF 216 KB Posted
- Attached to
- Performance Entertainment Coordination Services
- Solicitation number
- RFQu-24-0427
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an offer form submitted to the City of Phoenix in response to a Request for Qualifications (RFQu-24-0427) for Performance Entertainment Coordination Services issued by the City of Phoenix Parks and Recreation Department. The solicitation seeks qualified vendors to establish a Qualified Vendors List (QVL) for comprehensive event entertainment coordination services across City-sponsored events. Qualified vendors must demonstrate a minimum of five events conducted within the past three years, at least two years of operational experience, and management personnel with a minimum of two years of relevant event coordination experience. Contractors will be responsible for identifying and securing performers, developing entertainment schedules, coordinating technical requirements, and providing on-site management for various City events. The solicitation was released on October 17, 2025, with a non-mandatory pre-offer conference scheduled for October 24, 2025, and responses due by November 13, 2025, at 2:00 pm. The contract term is five years commencing on or about January 1, 2026.
The offer form requires Offerors to provide federal taxpayer identification numbers, Arizona Sales Tax numbers, Use Tax numbers for out-of-state suppliers, City of Phoenix Sales Tax numbers, and Arizona Corporation Commission file numbers. Contractors must maintain commercial general liability coverage with limits of $2,000,000 aggregate and $1,000,000 per occurrence, along with automobile liability and workers' compensation coverage. The City emphasizes participation of Disadvantaged Business Enterprises (DBE) and Small Businesses, requiring contractors to submit annual participation plans and make good faith efforts to engage DBE-certified suppliers. Vendors must comply with Arizona state licensing requirements and complete mandatory forms including contractor information, conflict of interest declarations, and debarment certifications. The City reserves the right to award multiple contracts and will evaluate offers based on qualifications, experience, and ability to meet comprehensive event coordination needs.
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Text version
OFFER
(please complete, sign, and return with the submittal)
TO THE CITY OF PHOENIX - The Undersigned hereby offers and agrees to furnish the material and or service(s) in compliance with all terms, conditions, specifications, and addenda issued as a result of a solicitation.
Arizona Sales Tax No.
Use Tax No. for Out-of-State Suppliers City of Phoenix Sales Tax No.
Arizona Corporation Commission File No.
Taxpayer’s Federal Identification No.: If recommended for contract award, Offeror agrees to provide its federal taxpayer identification number or as applicable its social security number to the City of Phoenix for the purposes of reporting to appropriate taxing authorities, monies paid by the City of Phoenix under the awarded contract. If the Offeror provides its social security number, the City will only share this number with appropriate state and federal officials. This submission is mandatory under 26 U.S.C. § 6041A.
Enter City’s Registration System ID Number Located at City’s eProcurement website (see SECTION 2
– INSTRUCTIONS - CITY’S REGISTRATION)
Offeror has read, understands, and will fully and faithfully comply with this solicitation, its attachments and any referenced documents. Offeror certifies that the prices offered were independently developed without consultation with any other Offeror or potential Offerors.
Authorized Signature
Print Name and Title (President, Manager, Member)
Date
Offeror Legal Name and Company Type (LLC, Inc., Sole Proprietor)
Street Address:
City, State, Zip Code:
Telephone Number:
Email Address: __________________________________________________
| Offer AZ Sales Tax No: |
| Offer Use Tax No: |
| Offer COP Sales Tax No: |
| Offer ACC No: |
| Offer COP Vendor No: |
| Offer Authorized Signature 1: |
| Offer Date: |
| Offer Name and Title 1: |
| Offer Co Legal Name: |
| Offer Company Name: |
| Offer Company Address: |
| Offer Authorized Signature 2: |
| Offer Name and Title 2: |
File details come from the government source that posted it. Updated .