Submittals_-_Contractor_Information_rev_2-2023.pdf

This is a Contractor Information submittal form issued by the City of Phoenix Parks and Recreation Department for the Performance Entertainment Coordination Services Request for Qualifications (RFQu-24-0427). The solicitation seeks qualified vendors to establish a Qualified Vendors List (QVL) for comprehensive event entertainment coordination services across City-sponsored events. Qualified offerors must have conducted a minimum of five events within the past three years, possess at least two years of operational experience, and ensure management personnel have a minimum of two years of relevant event coordination experience. Contractors will be responsible for identifying and securing performers, developing entertainment schedules, coordinating technical requirements, and providing on-site management for various City events. The non-mandatory pre-offer conference is scheduled for October 24, 2025, with responses due by November 13, 2025, at 2:00 pm. The contract term is five years, commencing on or about January 1, 2026, with the City reserving the right to award multiple contracts based on evaluated qualifications and experience.

Contractors must maintain commercial general liability coverage with limits of $2,000,000 aggregate and $1,000,000 per occurrence, along with automobile liability and workers' compensation coverage. The solicitation emphasizes participation of Disadvantaged Business Enterprises (DBE) and Small Businesses, requiring contractors to submit annual participation plans and make good faith efforts to engage DBE-certified suppliers. Vendors must comply with Arizona state licensing requirements and complete mandatory forms including contractor information, conflict of interest declarations, and debarment certifications. Contractors are required to use the City's Certification and Compliance System to track and report DBE and small business participation, with monthly documentation and annual reporting obligations. Vendors must provide detailed quotes for each event, specifying scope of work, deposit requirements, schedule, and compensation. While specific contract values are not stated, the five-year term suggests a potentially significant ongoing engagement. The submittal form requests standard contractor information including company name, address, contact details, Arizona and City of Phoenix sales tax numbers, Arizona Corporation Commission file number, and the City's vendor registration identification number.