Pepperhill Road Drainage

The Virginia Department of Energy's Abandoned Mine Land Repurposing Program is soliciting unsealed bids (IFB #25AML08) for the Pepperhill Road Drainage Project located at 5821 Pepperhill Road in Coeburn, Virginia, within the Clifton Forge Town jurisdiction. The project requires installation of temporary and permanent drainage structures, including replacing a 15-inch diameter, 20-foot culvert, installing erosion control matting, armoring specified areas with various VDOT stone aggregates (Gabion, No. 21B, No. 3, and No. 57), and revegetating disturbed areas. Key deliverables include cleaning out existing culverts, implementing erosion control measures, and restoring the site to prevent future drainage issues. The bid submission deadline is December 19, 2024, at 2:00 PM EST, with bid opening at 2:05 PM EST the same day. Contractors must complete all work within 45 calendar days from the Notice to Proceed and comply with Virginia Department of Environmental Quality requirements, OSHA/MSHA safety regulations, and obtain necessary permits. Technical specifications require precise installation methods, including specific staple patterns for erosion control materials and culvert installation with minimum 1-foot cover and 3% grade.

The procurement opportunity has set-aside award priority for SBSD-certified micro businesses and small businesses, encouraging participation from smaller local enterprises. Bid bonds are required for bids over $100,000, and liquidated damages of $2,242.05 per day will be assessed for delays beyond the completion date. The project involves federal funding, which triggers Davis-Bacon wage requirements for contracts exceeding $2,000. Contractors must maintain workers' compensation insurance and carry $1,000,000 per occurrence/$2,000,000 aggregate commercial general liability coverage. The project requires careful coordination with existing infrastructure, including a residential water line and septic tank, and mandates utility clearance through Miss Utility before excavation. While a specific budget range is not explicitly stated, the bid schedule includes detailed quantities for various materials and services, with mobilization costs capped at 10% of the total base bid amount. Interested bidders must submit comprehensive unit pricing for ten specific line items, with payment based on actual units used and verified in the field.