Paging & Intercom Replacement Services

Douglas County School District (DCSD) has issued a Request for Qualifications (RFQ) for Paging and Intercom Replacement Services as part of their 2024 Bond Program's Capital Improvement Projects (CIP). The procurement aims to pre-qualify multiple paging and intercom installation firms to provide replacement services across approximately 40 schools at intervals between 2025 and 2028. The project specifically requires comprehensive replacement of existing intercom systems with Valcom IP Intercom and Mass Notification systems, which will include classroom displays, administrative office notifications, exterior horns, large displays, and integrated communication platforms. Firms will be evaluated on criteria including firm history, team availability, relevant experience, and project approach across preconstruction services, construction management, and construction coordination, with a total possible evaluation score of 100 points. The RFQ was published on March 27, 2025, with statements of qualifications (SOQs) due by April 17, 2025, and anticipated notice of intent to award by May 2, 2025. Proposing firms must demonstrate Valcom certification and comply with the district's detailed technical specifications for communications and network systems.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. Potential respondents must complete several critical compliance documents, including a Certification Regarding Debarment and Suspension, which requires firms to confirm they are not currently suspended from government transactions and have not been convicted of fraud or criminal offenses related to public transactions. The bond program has allocated approximately $26 million for replacing paging and intercom systems throughout DCSD facilities, with replacement packages organized into four phases covering different high school feeder systems in Parker, Highlands Ranch, and Castle Rock areas. The project requires complete system replacement including an IP headend with Valcom Safe School software, network integrations, new displays, audio distribution capabilities, emergency notification features, and comprehensive cabling. Firms must adhere to strict technical standards for telecommunications infrastructure, including specific cable types, fiber optic specifications, approved manufacturers, and comprehensive documentation standards. The Master Services Agreement provides a framework for future service engagements, with potential for multiple project assignments between 2025 and 2028.