Open Shelf specifications for Calendar Yr 2014[1].docx

This is an Open Shelf specifications document for the Maine Court System's 2014 statewide filing supplies procurement. The contract requires the contractor to supply and pre-label filing supplies for delivery to multiple court locations throughout Maine by December 1, 2013. The specified products include PFE-32 Gray 25pt Type 2 pressboard expander folders with two fasteners measuring 11 3/4 inches with brown tieback; MR15213 14pt manila double ply end tab file folders with two fasteners measuring 9 1/2 x 12 1/4 inches (or 9 1/2 x 11 3/8 inches without end tabs) with imprinted tick marks; Mylar labels; 3-inch Black arch-ring docket binders measuring 8 x 11 inches; and A-Z binder indexes with 3-hole black tabs. The contractor must implement a four-digit numbering system (example: 0001) and follow specific pre-labeling instructions with proper label placement protocols. All products and services must be pre-labeled as specified, with the contractor responsible for testing the durability of materials during a trial period.

The contractor must include all product costs, shipping, handling, and labor charges in their bid with no substitutes permitted unless samples are submitted and approved by the court. The vendor must demonstrate pre-labeling capability prior to contract execution. The contract specifications emphasize that folders must meet the exact specifications outlined, with particular attention to proper label placement and material durability. Delivery to all designated court locations statewide must occur by the December 1, 2013 deadline.