On-Call Transportation Planning Services

Pinal County, Arizona is seeking on-call transportation planning services through a competitive Request for Proposal (RFP #263031RFP) to support the development, evaluation, and implementation of countywide transportation projects and policies. The procurement will result in multiple contract awards for consultants who can provide comprehensive transportation planning services across seven primary task areas, including project management, data collection and analysis, transportation system evaluation, alternatives development, public engagement, policy and plan development, and documentation. Deliverables will include a project work plan, data collection summary, GIS database, existing conditions report, needs assessment report, alternative analysis report, and draft and final transportation plans. The solicitation requires compliance with federal guidelines from FHWA and FTA, ADOT standards, and local MPO guidelines. Proposals are due on January 6, 2026, at 2:30 PM MST, with a question period running from December 2, 2025, to December 12, 2025. The evaluation will be based on 100 points, distributed across key personnel experience (30 points), team familiarity with planning standards (25 points), documented planning analysis improvements (20 points), conflict of interest management (15 points), and cost (10 points).

The RFP encourages minority contractor participation and may require compliance with Minority and Disadvantaged Business Enterprise (MDBE) practices, particularly for federally funded projects. Contractors must register with SAM.gov and maintain compliance with various federal statutes, including the Davis-Bacon Act, Civil Rights Act, and Americans with Disabilities Act. The contract will have an initial one-year term, renewable for up to four additional one-year terms, with a maximum contract duration of five years. While no specific award value is explicitly stated, the contract is structured as an on-call arrangement with no guaranteed minimum volume or monetary commitment from the County. Contractors must maintain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000), Professional Errors and Omissions ($2,000,000 per claim), and Technology/Cyber Liability ($2,000,000 per claim). Pricing will be established through fully-burdened labor rates, with potential price increases considered after two years of contract performance, subject to documentation of unmitigatable cost increases.