OEM Parts & Repairs for Chevy Light and Medium Duty Vehicles

The City of Austin is requesting bids on OEM parts and repair services for Chevrolet light-duty and medium-duty vehicles under IFB 7800 MAS1007REBID, with bids due August 11, 2026 at 2:00 p.m. CT and opening at 3:00 p.m. CT. Written questions are due August 3, 2026 at 2:00 p.m. CT. The City applies local-business and small-business procurement preferences: 5% bid discount for local businesses on bids up to $500,000 and 3% for bids $500,000 to $50 million; 5% discount for small businesses on bids up to $500,000 and 3% above $500,000; and an additional 2% and 1% discount respectively for prime contractors utilizing certified small-business subcontractors representing at least 5% of total contract value. No mandatory pre-bid conference is indicated.

Scope comprises OEM parts (oil filters, fuel filters, brake pads, serpentine belts, brake rotors, air filters for light- and medium-duty trucks) and labor for non-warranty and warranty repairs. The price sheet is divided into light-duty categories (Category 1: parts, labor at estimated 700 hours annually, expedited and emergency services, pickup and delivery, and discount off Chevrolet Parts Price List for $200,000 estimated annual spending) and medium-duty categories (Category 2: parts and discount pricing for $70,000 estimated annual spending; Category 3: labor rates, expedited fees, and pickup and delivery). All-inclusive pricing must cover administrative fees, overhead, per diem, and shipping to the Austin area.

Qualifications require minimum three consecutive years' experience providing Chevrolet parts and repair services to municipalities within the last five years; authorization as a manufacturer-authorized parts dealer or reseller; operation of a full-time manufacturer-authorized warranty repair facility with necessary tools and diagnostic equipment within 60 miles of the Texas State Capitol; and minimum two service technicians with documented experience, certifications, and training. Bidders must demonstrate capability for Code Red deliveries, expedited repair services, and emergency disaster services and submit proof of authorized status via certificate, dealer agreement, or manufacturer letter.

The estimated combined annual spend is approximately $270,000 for light-duty and $70,000 for medium-duty services. The contract commences upon execution with indefinite quantities; pricing is fixed for 12 months, with annual adjustments available based on Consumer Price Index for Motor Vehicle Repair Services. The City reserves the right to award a single contract or multiple awards by category or line item.

Additional requirements include compliance with the City's Living Wage Program ($22.05 per hour minimum), wage theft certification under Austin City Code Chapter 4, worker's compensation ($100,000 per accident / $500,000 by disease), commercial general liability ($500,000 per occurrence), business automobile liability ($500,000 combined single limits), and property or garage keepers insurance ($100,000 minimum, increasable to $500,000). All insurance must be provided by carriers with A.M. Best rating of B+VII or better. Payment is due within 30 calendar days of invoice.