IFB_7800_MAS1007REBID_BID_DOC_v1.xlsx
XLSX spreadsheet 48 KB Posted
- Solicitation number
- IFB 7800 MAS1007REBID
- Issued by
- Texas
About this file
Summary: IFB 7800 MAS1007REBID Price Sheet for Chevrolet Vehicle Parts and Repair Services
This is a price sheet solicitation issued by the City of Austin, Texas for OEM parts and repair services for Chevrolet light- and medium-duty vehicles under Invitation for Bid (IFB) 7800 MAS1007REBID. The solicitation is divided into three main categories: Category 1 covers light-duty truck parts and services, Category 2 addresses medium-duty truck parts and services, and Category 3 specifies labor rates for medium-duty repairs. Category 1A requests pricing for individual parts including oil filters, fuel filters, brake pads, serpentine belts, brake rotors, and air filters for light-duty trucks, with estimated annual quantities ranging from 40 to 90 units per item. Category 1B requests a labor rate for repair services estimated at 700 hours annually, while Category 1C includes fees for expedited repair services, emergency disaster services, round-trip pickup and delivery, and code red shipping charges. Category 1D requires a percentage discount off the Chevrolet Parts Price List for additional light-duty parts, with estimated annual spending of $200,000. Category 2A mirrors Category 1A specifications for medium-duty trucks, Category 2B requests a discount percentage for medium-duty Chevrolet parts with estimated annual spending of $70,000, and Category 2C covers code red shipping at cost with no markup. Category 3 requests separate labor rates for medium-duty repair services (700 hours), expedited repair fees (10 estimated instances), and pickup and delivery fees (20 estimated instances).
Offerors must submit pricing on the provided price sheet without alterations or exceptions, and all quoted prices must be all-inclusive of administrative fees, overhead, per diem, and shipping costs to the Austin area. Bidders are required to provide pricing in all subcategories within each category to be considered for award; a zero bid will be interpreted as a no-charge item, while a blank response may result in bid disqualification. The City reserves the right to award a single contract based on overall low cost or multiple awards by category or line item based on criteria deemed advantageous. Offerors must notify the City of any alternate part numbers due to obsolescence prior to the solicitation due date. The estimated total annual spend across all categories is approximately $270,000 for light-duty parts and services and $70,000 for medium-duty parts, with the percentage discounts off dealer costs required to factor in all associated supply costs rather than being charged separately.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7800_MAS1007REBID_ATT_10_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ADD_1_v1.pdf | ||
| IFB_7800_MAS1007REBID_ATT_3_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_PAC1_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ATT_8_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ATT_1_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ATT_6_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ATT_9_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ATT_2_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ATT_7_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ATT_4_v1.docx | DOCX document | |
| IFB_7800_MAS1007REBID_ATT_5_v1.docx | DOCX document |
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Text version
Price Sheet Solicitation
PRICE SHEET
| SOLICITATION # | IFB 7800 MAS1007REBID |
| PROCUREMENT SPECIALIST | Margaret Stenz |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
Part numbers that are listed here are those available to the City at the time of issuance. Offerors shall notify the City of alternate part numbers as a direct result of obsolete or superseded part numbers prior to the solicitation due date.
CATEGORY 1 - LIGHT DUTY TRUCKS
Offeror must provide pricing in all subcategories (A-D) in order to be considered for award of Category 1.
| CATEGORY 1A - PARTS FOR CITY INVENTORY | |||||||
| ITEM NO. | ITEM DESCRIPTION | CITY PART # | MANUFACTURER PART # | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||||
| 1A.1 | Oil Filter - Light Duty | 12684038 | 12684038 | EACH | 80 | ||
| 1A.2 | Fuel Filter - Light Duty | 19405644 | 19405644 | EACH | 90 | ||
| 1A.3 | Brake Pads - Light Duty | 19405415 | 19405415 | EACH | 40 | ||
| 1A.4 | Serpentine Belt - Light Duty | 12675893 | 12675893 | EACH | 60 | ||
| 1A.5 | Brake Rotors - Light Duty | 19405429 | 19405429 | EACH | 65 | ||
| 1A.6 | Air Filter - Light Duty | 19405680 | 19405680 | EACH | 45 | ||
| SUBTOTAL FOR CATEGORY 1A = |
| CATEGORY 1B - LABOR RATES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 1B.1 | Labor Rate for Repair Services | HOUR | 700 | ||
| SUBTOTAL FOR CATEGORY 1B = |
| CATEGORY 1C - FEES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 1C.1 | Flat Fee for Expedited Repair Services and Emergency Disaster Services | EACH | 10 | ||
| 1C.2 | Flat Fee for Round Trip Pickup and Delivery of City Equipment | EACH | 20 | ||
| 1C.3 | "Code Red" Shipping Charges (for code red items only) | EACH | 20 | AT COST (NO ADDITIONAL MARKUP) | |
| SUBTOTAL FOR CATEGORY 1C = | |||||
| CATEGORY 1D - OTHER PARTS NOT LISTED ABOVE |
The City intends purchase to Light Duty Chevrolet parts associated with the repairs performed the Contractor and parts for the City's inventory. The invoice prices for these parts shall be based off a discount applied to the Chevrolet Parts Price List. The percentage discount applied to the Chevrolet Parts Price List shall be the minimum discount offered for the price list throughout the term of the contract including any subsequent extension periods, and is not subject to change. The percentage discount given should take into consideration all costs (administrative, overhead, shipping charges, etc.) to supply the parts for repair services. These costs shall be factored into the discount to manufacturer price list percentage and shall not be paid separately.
The City estimates these additional items will account for approximately $200,000 annually.
| ITEM NO. | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | ESTIMATED ANNUAL SPEND | DISCOUNT OFF DEALER COSTS | |
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 1D.1 | Light-Duty Chevrolet Parts Price List | $ 200,000 | |||
| SUBTOTAL FOR CATEGORY 1D = | |||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1A THRU 1D = |
CATEGORY 2 - PARTS FOR MEDIUM DUTY TRUCKS
Offeror must provide pricing in all subcategories (A-C) in order to be considered for award of Category 2.
| CATEGORY 2A - PARTS FOR CITY INVENTORY | |||||||
| ITEM NO. | ITEM DESCRIPTION | CITY PART # | MANUFACTURER PART # | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||||
| 2A.1 | Oil Filter - Medium Duty | 12684038 | 12684038 | EACH | 80 | ||
| 2A.2 | Fuel Filter - Medium Duty | 19405644 | 19405644 | EACH | 90 | ||
| 2A.3 | Brake Pads - Medium Duty | 19405415 | 19405415 | EACH | 40 | ||
| 2A.4 | Serpentine Belt - Medium Duty | 12675893 | 12675893 | EACH | 60 | ||
| 2A.5 | Brake Rotors - Medium Duty | 19405429 | 19405429 | EACH | 65 | ||
| 2A.6 | Air Filter - Medium Duty | 19405680 | 19405680 | EACH | 45 | ||
| SUBTOTAL FOR CATEGORY 2A = |
CATEGORY 2B - OTHER PARTS NOT LISTED ABOVE
The City intends to purchase Medium Duty Chevrolet parts associated with the repairs performed the Contractor and parts for the City's inventory. The invoice prices for these parts shall be based off a discount applied to the Chevrolet Parts Price List. The percentage discount applied to the Chevrolet Parts Price List shall be the minimum discount offered for the price list throughout the term of the contract including any subsequent extension periods, and is not subject to change. The percentage discount given should take into consideration all costs (administrative, overhead, shipping charges, etc.) to supply the parts for repair services. These costs shall be factored into the discount to manufacturer price list percentage and shall not be paid separately.
The City estimates these additional items will account for approximately $70,000 annually.
| ITEM NO. | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | ESTIMATED ANNUAL SPEND | DISCOUNT OFF DEALER COSTS | |
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 2B.1 | Medium-Duty Chevrolet Parts Price List | $ 70,000 | |||
| SUBTOTAL FOR CATEGORY 2B = |
| CATEGORY 2C - FEES | ||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 2C.1 | "Code Red" Shipping Charges (for code red items only) | EACH | 20 | AT COST (NO ADDITIONAL MARKUP) | ||
| SUBTOTAL FOR CATEGORY 2C = | $0.00 | |||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 2A THRU 2C = |
| CATEGORY 3 - LABOR FOR MEDIUM DUTY TRUCKS | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 3.1 | Labor Rate for Repair Services | HOUR | 700 | ||
| 3.2 | Flat Fee for Expedited Repair Services and Emergency Disaster Services | EACH | 10 | ||
| 3.3 | Flat Fee for Round Trip Pickup and Delivery of City Equipment | EACH | 20 | ||
| SUBTOTAL FOR CATEGORY 3 = | |||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 2 THRU 3 = |
TOTAL EXTENDED PRICE FOR ALL CATEGORIES = $0.00
| COMPANY NAME: |
| EMAIL ADDRESS: |
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