OEM Parts and Repairs for Loadmaster Refuse Vehicles

The City of Austin, Texas is requesting bids for OEM parts and repairs for Loadmaster refuse vehicles and equipment under IFB 7800 TJP1030, with bids due September 22, 2026. Small Business Preference and Local Business Preference programs are available; local preference applies to vendors with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties).

The scope includes four categories: Category 1, hourly labor rates for regular and non-regular business hour repairs plus pickup and delivery services (estimated 125 hours regular time, 40 hours non-regular time, 50 pickup/delivery trips annually); Category 2, five specified inventory parts with part numbers and estimated annual quantities ranging from one to four units; Category 3, non-specified products and manufacturer price lists for components not made by Loadmaster; and Category 4, optional collision repair services (body, mechanical, frame, refinish/structural, and paint work with estimated annual spending of $36,800). All pricing must be fixed throughout the contract term and include administrative costs, overhead, shipping, travel time, and fuel surcharges with no separate charges permitted.

The estimated total extended price across all categories is $70,000, with Category 1 and Category 4 accounting for $50,000 and $20,000 respectively. The City reserves the right to award a single contract or multiple awards based on overall low cost, individual line items, or criteria deemed most advantageous.

Offerors must complete mandatory certifications addressing wage theft adjudication, debarment, collusion, boycotts (Israel, critical infrastructure), firearm entity discrimination, energy company boycotts, and LGBTQ+ conversion therapy compliance. Workers' compensation, commercial general liability ($500,000 per occurrence), and business automobile liability ($500,000 combined single limits) insurance is required, with Certificates of Insurance due prior to contract execution. Key personnel include Christina Harding as Contractor's Contract Manager and Tanisha Pappillion as City's Contract Manager and Procurement Specialist.