NS26-77 Box Elder School District - Garbage Disposal / Waste Removal Services

Box Elder School District is soliciting proposals for garbage disposal and waste removal services through a Request for Proposals (RFP NS26-77) covering 24 school locations across the district. The procurement seeks vendors to provide comprehensive waste management services including solid domestic garbage, industrial waste material, and food waste removal, with flexible container options ranging from 350-gallon containers to 8-yard dumpsters and roll-off containers. Offerors may bid on North-End schools garbage and waste disposal, South-End schools garbage and waste disposal, or the entire district, with contract awards potentially going to a single vendor or divided between North and South end providers. The scope includes regular pickup schedules during the school year, reduced pickup during summer months, biweekly service at one North-end location, and on-call service at another North-end location. The evaluation process occurs in three stages: initial review for responsiveness and mandatory minimum requirements (including current Utah license and ability to service all listed locations); technical proposal evaluation on an 80-point scale addressing contractor experience, schedule capability, letters of recommendation from a minimum of three previous clients, and ability to optimize pickups and reduce costs; and final cost proposal evaluation where the lowest cost proposal receives 20 points and others are scored proportionally. Proposals must achieve a minimum technical score of 70 points to advance to cost evaluation, and a minimum total score of 650 points is required for contract award. Questions must be submitted in writing by 2:00 p.m. on Wednesday, February 11, 2026, directed to Corey Thompson at corey.thompson@besd.net, with five hard copies of proposals due by 1:00 p.m. on Tuesday, February 17, 2026, to Box Elder School District Facilities Department, 960 South Main Street, Brigham City, Utah 84302, with potential interviews scheduled for February 24, 2026.

The solicitation does not identify specific set-asides or restrictions based on disadvantaged enterprise designations; however, all contractors must comply with State of Utah Agency Standard Terms and Conditions and applicable federal and state laws. Contractors are required to register with E-Verify for employment eligibility verification if employing personnel in Utah, maintain workers' compensation insurance, and carry commercial general liability insurance with minimum coverage of $1,000,000 per occurrence and $3,000,000 aggregate, plus commercial automobile liability insurance if vehicles are used in contract performance. Pricing is structured as a percentage discount applied to all services, with the discount remaining fixed for the contract's entire five-year duration, though price lists may be updated after 12 months with thirty days' notice and supporting market analysis documentation. The solicitation does not identify incumbent vendors or current contractors, nor does it specify an overall budget or award value; instead, vendors must complete detailed cost sheets providing pricing for specific container sizes, pickup frequencies, and service locations for the district to evaluate. Payment terms require invoice payment within thirty days of receipt, with deliveries on an F.O.B. Destination Freight Prepaid and Allowed basis. The State reserves the right to terminate the contract without cause upon thirty days' written notice.