6-BESD Garbage Disposal Waste Removal Services.docx (1).pdf

Request for Proposals for

Garbage Disposal / Waste Removal Services

For Box Elder County School District

Posted: Monday, February 2, 2026 - 9:00 a.m.

Deadline for Questions: Wednesday, February 11, 2026 - 2:00 p.m.

All questions must be submitted in writing via email to Corey Thompson at corey.thompson@besd.net up to the Q&A cutoff date of 2 p.m. on February 11, 2026.

Proposal Due Date: Tuesday, February 17, 2026 - 1:00 p.m.

Late submittals will be rejected without consideration. The District assumes no responsibility for costs related to the preparation of submittals.

If needed, interviews will be held on Tuesday, February 24, 2026

Proposal Submission:

Proposals (5 hard copies) are to be submitted to Box Elder School District by 1:00 p.m. on Tuesday, February 17, 2026, located at:

Box Elder School District Attn: Facilities Department

960 South Main Street Brigham City, UT. 84302

A. Background/Purpose Statement

This Request for Proposals (RFP) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code.

The purpose of this RFP is to contract with a vendor to provide garbage disposal / waste removal services for the Box Elder County School District.

mailto:corey.thompson@besd.net

B. Term

The contract resulting from this RFP will be for FIVE (5) years.

C. Communications and Question and Answer Period

1. Offerors are prohibited from communications regarding this RFP with the Procurement Unit staff, evaluation committee members, or other associated individuals EXCEPT the procurement officer overseeing this RFP.

2. The Question and Answer period closes on the date and time specified above. All questions must be submitted as described above during the Question and Answer period. Questions may include notifying the Procurement Unit of any ambiguity, inconsistency, scope exception, excessively restrictive requirement, or other errors in this RFP. Questions are encouraged.

Questions may be answered individually and compiled into one document, then posted on UP3/Bonfire Platform.

D. Instructions to Offeror

1. The RFP is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability.

2. The Procurement Unit reserves the right and may reopen this solicitation, or create a new solicitation if it determines there may be more competition for the procurement item than when the original solicitation was posted.

3. If it is determined to be in the best interest of the Procurement Unit, interviews and presentations may be held at the option of the Procurement Unit. The Procurement Unit shall establish a date and time for the interviews or presentations and shall notify eligible Offerors of the procedures. Offerors invited to interviews or presentations shall be limited to those Offerors meeting the minimum requirements and minimum technical score threshold specified in the RFP. Representations made by an Offeror during interviews or presentations shall become an addendum to the Offeror's proposal and shall be documented. Representations must be consistent with the Offeror's original proposal and may only be used for purposes of clarifying or filling in gaps in the Offeror's proposal. Interviews and presentations will be at the Offeror's expense.

E. Scope of Work

To provide waste disposal for all buildings in the Box Elder School District.

● The District has 24 locations needing garbage / waste disposal pick-up on a regular basis during the school year, a reduced pick-up schedule during the summer months, one location at the north-end on a biweekly basis, and one location at the north-end on call.

● Companies may submit a proposal as follows:

○ North-End schools garbage / waste disposal, and/or

○ South-End schools garbage / waste disposal

The contract may be awarded to the Entire District or by North end and South end, to include the entire district.

The District reserves the right to reject any or all submittals, or to waive any formality or technicality in any submittal, in the best interests of the District.

Current Facility Pick-Up for Waste Disposal

BOX ELDER SCHOOL DISTRICT DISPOSAL SERVICES

South End Schools

Location Address City Zip # Size in Yards

Current Frequency per Week

Adele C. Young Intermediate 830 S Law Dr Brigham City 84302 2 4 5x

Box Elder High School 380 S 600 W Brigham City 84302

1 8 5x

2 3 5x

Box Elder Natatatorium 160 S 600 W Brigham City 84302 1 3 2x

Box Elder Middle School 18 S 500 E Brigham City 84302

1 8 5x

1 4 5x

Brigham Bus Barn 1675 N 2000 W Brigham City 84302 2 6 1x

Discovery Elementary 820 N 500 W Brigham City 84302 1 8 4x

District Office 960 S Main St Brigham City 84302 1 4 3x

Golden Spike Elementary 730 E 300 N Brigham City 84302 1 8 5x

Lake View Elementary 851 S 200 W Brigham City 84302 1 8 3x

Sunrise High 230 W 200 S Brigham City 84302 1 4 2x

Three-Mile Creek Elementary 2625 S 1050 W Perry 84302 2 4 3x

Willard Elementary 30 S Main St Willard 84340 1 8 2x

BOX ELDER SCHOOL DISTRICT DISPOSAL SERVICES

North End Schools

Location Address City Zip # Size in Yards

Current Frequency per Week

Alice C. Harris Intermediate 515 N 800 W Tremonton 84337 2 6 3x

Century Elementary 5820 N 4800 W Bear River City 84301

1 8 2x

1 6 2x

Bear River High School 1450 S Main St Garland 84312

1 2 3x

2 4 3x

1 6 3x

Bear River Natatorium 1455 S Main ST Garland 84312 1 6 1x

Bear River Middle School 300 E 1500 S Garland 84312 3 8 2x

Fielding Elementary 50 W Main St Fielding 84311 2 8 2x

Garland Elementary 450 S 100 W Garland 84312 2 6 2x

McKinley Elementary 120 W 500 S Tremonton 84337 2 8 2x

North Park Elementary 50 E 700 N Tremonton 84337 2 6 2x

Park Valley School 788 Education Park Valley 84329 1 8 On call

Snowville School 160 N Stone Rd Snowville 84336 3

350 gal.

total By-weekly

Tremonton Bus Barn/SCC 560 W 1000 N Tremonton 84337

1 8 1x

1 6 1x

F. Mandatory Minimum Requirements

Offerors must demonstrate the ability to meet or exceed the mandatory minimum requirements outlined below by providing a narrative point by point response, in the order listed, to each requirement.

The following mandatory minimum requirements must be met in order for a proposal to be considered responsive:

1. Hold current license in the State of Utah

2. Able to service all locations listed on the north and/or south end as listed in the RFP

3. Able to provide a reduced summer pick-up

4. Able to service missed holiday pick-up in a timely manner

5. Able to make adjustments as needed to address ever-changing needs of the district.

All of the items described in this section are non-negotiable.

If it is determined that a proposal does not meet these requirements, at any time during the solicitation process, the proposal will be deemed non-responsive and disqualified from further consideration.

G. Technical Criteria (Attachment D)

Proposals will be evaluated based on a combination of factors.

(80 Total Points Possible)

1. Contractor Experience: Previous experience with garbage / waste disposal. (20 pts possible).

2. Schedule: Ability to meet the required pick-up schedules and pick-up after a holiday (20 pts possible).

3. Letters of Recommendation: Satisfactory feedback from previous clients. (20 pts possible).

4. Ability to optimize pick-ups: proposal of container sizes or pick-up schedules to meet the current needs in order to reduce overall costs (20 pts possible).

For ease of evaluation, the proposals must provide a point-by-point response, addressing in detail each area of the evaluation criteria, including addressing how the point-by-point response addresses the issues discussed in this RFP.

H. Cost Submission/Price Guarantee

1. Price Guarantee

Offeror must guarantee its pricing for one (1) year.

If allowable under this RFP, a request for price adjustment must be made at least thirty (30) days prior to the effective date. A request for price adjustment must include sufficient documentation (market analysis) supporting the request. Any price adjustment will not be effective unless approved by the Procurement Unit. A price adjustment will be guaranteed for the same length of time as the original price guarantee. The procurement unit will be given the immediate benefit of any decrease in the market, or allowable discount.

2. Price Instructions to Offeror

Offeror must submit a completed Attachment #C - Cost Sheet that incurs all costs of the project. Cost Sheet must be submitted separately from the Offerors Technical Criteria Response.

I. Evaluation Criteria

1. Stage 1: Initial Review

In the initial phase of the evaluation process, the Procurement Unit will review all proposals timely received. Non-responsive proposals not conforming to RFP requirements or unable to meet the mandatory minimum requirements will be eliminated from further consideration.

2. Stage 2: Technical Proposal Evaluation

Total Technical Points Possible: 80 pts

Offerors that achieve minimum score threshold of 70 points will proceed to the Final Stage: Cost Proposal Evaluation. Offerors with a score of less than the minimum required technical points will be deemed non-responsive and ineligible for further consideration. The evaluation score sheet has been attached to this RFP. The attached evaluation score sheet states the relative weight that will be given to each evaluation criteria.

1. Contractor Experience: Previous experience with garbage / waste disposal. (20 pts possible).

2. Schedule: Ability to meet the required pick-up schedules and pick-up after a holiday (20 pts possible).

3. Letters of Recommendation: Satisfactory feedback from previous clients. (20 pts possible).

4. Ability to optimize pick-ups: proposal of container sizes or pick-up schedules to meet the current needs in order to reduce overall costs (20 pts possible).

5. Interview, if needed; points will start over (20 points)

Costs and fees will be evaluated independently from the proposal, and, for that reason, must be submitted separately from the technical proposal (Reference Attachment C). Failure to submit costs separately may result in a proposal being determined as non-responsive. Inclusion of any cost or pricing data within the proposal may also result in a proposal being determined to be non-responsive. Cost proposals that are made conditional on other cost proposals being submitted, such as adding the phrase after the cost proposed “or $1 less than the lowest bid” may also result in a proposal being determined to be non-responsive.

3. Final Stage: Cost Proposal Evaluation

Offerors successful in the technical evaluation will advance to the Final Stage: Cost Proposal Evaluation.

The evaluation committee, for this RFP, will tally the final scores for criteria other than cost to arrive at a consensus score by the following method:

a. Total costs (calculated after other scoring is finalized) (Attachment C)

b. Lowest cost will receive 20 points. All other cost proposals will be compared against the average of all cost proposals with no proposal receiving more than 20 points.

i. Ex: (ave. of all cost proposals) / individual cost proposal = points

c. Box Elder School District reserves the right to question any comparative outlying cost proposals for accuracy.

J. Protected Information

Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form.

Pricing may not be classified as confidential or protected and will be considered public information.

Process for Requesting Non-Disclosure: To protect information under a Claim of Business Confidentiality, an Offeror must complete the Claim of Business Confidentiality form, at the time the proposal is submitted, with the following information:

● Include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63G-2-309(1)).

● Submit an electronic “redacted” (excluding protected information) copy of the proposal. Copy must clearly be marked “Redacted Version.”

The Claim of Business Confidentiality form may be accessed at:

https://purchasing.utah.gov/wp-content/uploads/Business-Request-for-GRAMA-B usiness-Confidentiality-Claim.pdf

An entire proposal cannot be identified as “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY”.

Redacted Copy: If an Offeror submits a proposal that contains information claimed to be confidential or protected, the Offeror MUST submit two separate proposals: one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and one non-redacted version for evaluation purposes clearly marked as "Protected Business Confidential."

https://purchasing.utah.gov/wp-content/uploads/Business-Request-for-GRAMA-Business-Confidentiality-Claim.pdf https://purchasing.utah.gov/wp-content/uploads/Business-Request-for-GRAMA-Business-Confidentiality-Claim.pdf

All materials submitted become the property of the Procurement Unit. Materials may be evaluated by anyone designated by the Procurement Unit as part of the evaluation committee. Materials submitted may be returned only at the Procurement Unit's option.

K. Award

To determine which proposal provides the best value to the procurement unit, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this RFP.

This RFP could result in a single contract award to the responsive and responsible Offeror with the highest score justified by the procurement code.

After the evaluation and final scoring of proposals is completed, the Procurement Unit shall award the contract as soon as practicable (subject to the requirements of Utah Code Section 63G-6a-707(10)) to the eligible responsive and responsible Offeror, subject to Utah Code Section 63G-6a-707(10), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-902.

L. Terms and Conditions

Any contract resulting from this RFP will include, but not be limited to the Standard Terms and Conditions. The Standard Terms and Conditions have been attached in the Files section of Bonfire (See Attachment A).

Exceptions and/or additions to the Standard Terms and Conditions are strongly discouraged. However, Offerors requesting exceptions and/or additions to the Standard Terms and Conditions must be submitted with the proposal. Exceptions and/or additions submitted after the date and time for receipt of proposals will not be considered. Offerors may not submit requests for exceptions and/or additions by reference to a vendor's website or URL. URLs provided with a proposal may result in that proposal being rejected as non-responsive. Offerors may submit questions during the Question and Answer period regarding the Standard Terms and Conditions.

The State may refuse to negotiate exceptions and/or additions that are determined to be excessive; that are inconsistent with similar contracts of the procurement unit; to warranties, insurance, or indemnification provisions that are necessary to protect the procurement unit after consultation with the applicable legal counsel; where the solicitation specifically prohibits exceptions and/or additions; or that are not in the best interest of the procurement unit.

For any proposed change(s), Offeror must provide the Attachment A'S Standard Terms and Conditions for this solicitation in Microsoft Word format with redline edits. Additional terms or documents must be submitted in separate Microsoft Word documents. Offeror must also provide the name, contact information, and access to the person(s) that will be directly involved in legal negotiations.

Any mandatory required acceptance of an Offeror’s terms and conditions may result in the proposal being determined to be non-responsive.

An award resulting from this RFP is subject to successful contract terms and conditions negotiation (if required). BESD may reject a proposal if the offeror who submitted the proposal fails to sign a contract within 90 days after the contract award.

M.Attachments

Terms and Conditions - Attachment A Scope of Work - Attachment B Cost Sheet - Attachment C Technical Criteria - Attachment D Score Sheet - Attachment E