Notice of Intent to Sole Source: Uninterrupted Power Supply Battery Maintenance and Replacement Services

Pinellas County, Florida is issuing a Notice of Intent to Sole Source (Contract No. 26-0024-N) for Uninterrupted Power Supply (UPS) Battery Maintenance and Replacement Services for Liebert Power Products equipment under Florida Statute 287.057(3)(c). The procurement covers comprehensive maintenance and replacement services for UPS systems and stationary battery systems across multiple county facilities and radio tower sites, including sheriff administration offices, police department facilities, emergency operation centers, and public safety complexes organized across four regional service areas (MID, NW, SEC, and SES). Services include one annual and one semi-annual preventive maintenance visit per UPS unit scheduled between 8 a.m. and 5 p.m. Monday through Friday, with guaranteed 4-hour emergency response available 24/7 within 150 miles of a Vertiv service city; preventive maintenance tasks encompass temperature checks, visual inspections, voltage and current readings, battery jar inspections, connection resistance measurements, operational testing, parts replacement and labor coverage, battery recycling with EPA documentation, and corrective maintenance as required. The scope of work also includes full string battery replacement services with comprehensive commissioning and testing, capacitor and fan module replacements for EXM, APS, and NX series UPS systems, and battery verification services for new installations. Contractors must be authorized vendors for Liebert Power Products with factory-trained technicians, proprietary access to technical documentation and design engineers, and demonstrated capability to provide comprehensive service programs including startup, preventive maintenance, emergency support, battery management, project management, and customer training. The contract term is three years commencing May 25, 2026, and concluding May 25, 2029, with all submissions required through the OpenGov Procurement platform by February 19, 2026, at 3:00 p.m.; all contractor questions must be submitted within OpenGov's Question & Answer section, and contractors must register with OpenGov Procurement at https://procurement.opengov.com/signup to participate.

This is a sole source procurement with no designated set-asides for disadvantaged enterprises or other business categories, reflecting the specialized nature of Liebert Power Products maintenance requiring exclusive manufacturer knowledge and authorization. Vertiv Corporation is identified as the incumbent contractor and sole authorized service provider for these systems, qualified through exclusive proprietary advantages including over 710 hours of factory training per technician with mandatory 20-hour annual refresher requirements, restricted access to the Technical Knowledge Online (TKO) database containing equipment schematics and assembly drawings, direct connection to original design engineers through Power Technical Support, priority parts availability, and exclusive Field Change Notice engineering modification processes. Contractors must comply with multiple statutory requirements including Common Carrier Attestation per Florida Statute 92.525 (prohibiting unauthorized alien transportation), Human Trafficking Affidavit per Florida Statute 787.06(14), and Foreign Country of Concern Affidavit per Florida Statute 287.138; additional requirements include Workers' Compensation Insurance of $500,000 per employee, Commercial General Liability Insurance of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, and Products/Completed Operations coverage with Pinellas County listed as additional insured. The total contract value is $1,357,912.07 over three years, comprising annualized service costs of $150,726.00 ($452,178.00 total), capacitor/fan/module replacement costs of $541,500.00, and battery replacement costs of $213,508.07, with regional distribution across MID ($593,268.24), NW ($408,141.65), SEC ($100,728.00), and SES ($255,774.18). The county contacts for the four service regions are Jason Dearsman (MID), Larry Markunas (NW), and John Miller (SEC and SES), with Jamie Mclane serving as the primary Procurement Analyst Coordinator at (727) 464-3788 or jmclane@pinellas.gov.