Notice of Intent to Sole Source REXA Actuators

The City of Plant City, Florida is issuing a Notice of Intent to Sole Source (IFB 26-038UM-NOI) for the procurement of REXA Actuators through TSC Jacobs, the sole authorized representative for REXA actuator products in the State of Florida. The procurement supports the replacement of outdated control valves and installation of actuators at the City's Water Reclamation Facility (WRF) and Wastewater Treatment Plant (WWTP), specifically involving the replacement of an existing manual operator on a 16-inch Pratt butterfly valve with a REXA X3R10000-90-C-P actuator control system. The deliverables include the supply and installation of the REXA automated butterfly valve actuator system, a REXA control box, hardware, accessories, freight to Plant City, a five-year warranty, one day of onsite commissioning support, and one trip for startup assistance. REXA Actuators are proprietary hydraulic process control devices manufactured exclusively by REXA, Inc., featuring patented Flow Match Valve technology that enables even fluid transfer without volume differentials and eliminates the need for make-up reservoirs, resulting in lower total cost of ownership and maintenance-free operation compared to conventional hydraulic systems. The key objective is to standardize control equipment across the City's facilities and improve the control of output flow from the Wastewater Treatment Plant to the Denitrification Reuse Facility while ensuring compliance with permitted outfall regulations to the East Canal. The Notice of Intent was posted on April 7, 2026, with question submissions and proposal responses both due on April 14, 2026 at 2:00 PM, to be submitted electronically through the OpenGov procurement portal at https://procurement.opengov.com/portal/plantcitygov. Vendors who agree with the sole source determination are not required to submit a response; only vendors who disagree with the sole source justification should submit a response to this notice.

No set-aside designations or restrictions on organizational types are specified in the procurement documents. TSC Jacobs, Vendor #3677, is identified as the sole authorized provider of REXA actuator products in the State of Florida and is the current/incumbent vendor for this procurement. The equipment must integrate with the City's existing infrastructure, including compatibility with existing wiring conditions at the WRF and connection to 115V power with 4-20mA signal connections, with installation assistance and commissioning support provided by REXA and TSC Jacobs. The estimated total cost of the REXA actuator system is $29,580.00, which includes the REXA actuators, control panel, replacement valve, freight, hardware, accessories, and warranty; this cost exceeds the $25,000 threshold requiring approval from both the Procurement Director and City Manager. The quotation was issued on March 18, 2026, is valid for 60 days (expiring May 17, 2026), specifies a 12-week lead time from receipt of mounting information, and includes NET 30 payment terms with credit card payments subject to an additional 3% charge. Funding will be charged to project string UM017 as capital equipment under the IMPLEMENT302 project code.