Justification_for_Sole_Source_Purchase_TSC_Jacobs-REXA_4-1-2026_(002).pdf
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- Attached to
- Notice of Intent to Sole Source REXA Actuators
- Solicitation number
- 26-038UM-NOI
- Issued by
- Hillsborough County, Florida
About this file
This is a Justification for Sole Source Purchase form submitted by the City of Plant City, Florida's Utilities Maintenance Mechanical/Electrical Department for the procurement of REXA Hydraulic Actuators and control panel equipment through TSC Jacobs. The procurement supports the replacement of an existing manual operator on a 16-inch Pratt butterfly valve at the City's Water Reclamation Facility (WRF) and Wastewater Treatment Plant (WWTP) with a REXA X3R10000-90-C-P actuator control system. The deliverables include the REXA actuator, control box, hardware, accessories, freight to Plant City, a five-year warranty, one day of onsite commissioning support, and one startup assistance trip. The request was submitted on April 1, 2026, and requires approval from the Procurement Director and City Manager, as the total cost exceeds the $25,000 threshold. A Notice of Intent to Award was posted on April 7, 2026, with question submissions and proposal responses due on April 14, 2026 at 2:00 PM through the OpenGov procurement portal.
The total estimated cost of the procurement is $29,580.00, charged to project string UM017 as capital equipment under the IMPLEMENT302 project code. TSC Jacobs (Vendor #3677) is identified as the sole authorized representative for REXA actuator products in the State of Florida, as REXA Actuators are proprietary devices manufactured exclusively by REXA, Inc., with patented Flow Match Valve technology. The vendor quote, issued on March 18, 2026, is valid for 60 days (expiring May 17, 2026) and specifies a 12-week lead time from receipt of mounting information with NET 30 payment terms. The sole source justification emphasizes that REXA actuators provide a five-year warranty, maintenance-free operation, and reliable precision control to improve wastewater treatment and ensure compliance with permitted outfall regulations to the East Canal. No set-aside designations or restrictions on organizational types are specified in the procurement documents.
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Text version
Notice to Requesting Department
Provide below the GL Accounts you intend to use when making this purchase. Information required for Sole Source approval.
Project String Description
Org. No. Object No.
Description
Finance Director Date
01.24.25 rev.
The City of Plant City - Procurement Department
Justification for Sole Source Purchase
Purchase Request Date:
This form must be completed to certify the conditions and circumstances for the purchase of goods and/ or services under the sole source exception to the competitive quote/bid process as defined in the Procurement Policies and Procedures.
NOTE: Sole Source purchases exceeding $25,000.00 require Procurement to issue a Notice of Intent to
Award and the additional approval of the City Manager. Notice will be placed on the open market for a period of five business days. Sole Source purchases exceeding $50,000.00 require Commission approval.
Requesting Department/Division:
Goods/Services Required:
Vendor considered for Sole Source (Include name, Munis #, telephone #, and email):
(Backup shall include a Letter of Sole Source from the Vendor or a Notice of Intent to Award. Certificate of Insurance will be required if services are performed on City property.)
Conditions and circumstances that create a Sole Source. Please be specific: (380 max characters)
Total Cost of Purchase:
(Total cost includes shipping and installation if applicable)
List Attachments:
Requestor Name (PRINT) Date Signature of Department Director Date
Requestor Signature Date Signature of Procurement Director Date
City Manager Date:
(If required)
03.25.26 rev
| Requestor Name PRINT: Tony Bauer |
| Project String: UM017 |
| Org No: 30257502 |
| Object No: 463400 |
| Chief Financial Officer: |
| CFO Date: |
| Requestor Date: 4/1/2026 |
| Request Date: 4/1/2026 |
| Requesting Dept: Utilities Maintenance Mechanical/Electrical |
| Goods/Services: REXA Hydraulic Actuator and instrument control panel |
Cla-Valve replacement
| Vendor info: TSC Jacobs, Vendor # 3677, (727) 278-4973, DJacobs@tscjacobs.com |
| Conditions and circumstances: REXA actuators provide a long life (5year Warranty), maintenance free, reliable, and more precise actuator to allow the city to control the output flow from the WWTP to DRF leading to a better treatment of dechlorination to the Reuse water which is regulated to the permitted outfall in the East Canal. TSC Jacobs is the Sole Source provider of REXA actuators in Florida. See Attc |
| Total Cost: $29,580.00 |
| List attachments: Sole Source Letter, quote, and sole source form. |
| Project Description: WRF Unscheduled Equipment Replacement |
| Org Obj Description: IMPLEMENT302 Capital Equipment |
File details come from the government source that posted it. Updated .