Justification_for_Sole_Source_Purchase_TSC_Jacobs-REXA_4-1-2026_(002).pdf
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- Attached to
- Notice of Intent to Sole Source REXA Actuators
- Solicitation number
- 26-038UM-NOI
- Issued by
- Hillsborough County, Florida
About this file
This is a Justification for Sole Source Purchase form submitted by the City of Plant City, Florida's Procurement Department for the acquisition of specialized hydraulic equipment. The requesting department, Utilities Maintenance Mechanical/Electrical, seeks to procure a REXA Hydraulic Actuator and instrument control panel Cla-Valve replacement from TSC Jacobs, the sole authorized provider of REXA actuators in Florida. The equipment will be installed at the Water Reclamation Facility (WRF) as part of an unscheduled equipment replacement project. The actuators are required to improve the city's control of output flow from the Wastewater Treatment Plant to the Denitrification Reuse Facility, enabling better treatment of dechlorination to reuse water in compliance with permitted outfall regulations to the East Canal. The purchase request was dated April 1, 2026, and requires approval from both the Procurement Director and City Manager due to the cost exceeding $25,000.
The total cost of purchase is $29,580.00, which includes the REXA actuators, control panel, and replacement valve. TSC Jacobs, Vendor #3677, is identified as the sole source provider based on their exclusive authorization to distribute REXA actuator products in the State of Florida and the equipment's five-year warranty, maintenance-free operation, and superior reliability for the city's specific wastewater treatment control requirements. The funding will be charged to project string UM017, Organization Number 30257502, Object Number 463400, and is designated as capital equipment under the IMPLEMENT302 project code. Supporting documentation includes a Sole Source Letter, vendor quote, and the completed sole source justification form.
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Text version
Notice to Requesting Department
Provide below the GL Accounts you intend to use when making this purchase. Information required for Sole Source approval.
Project String Description
Org. No. Object No.
Description
Finance Director Date
01.24.25 rev.
The City of Plant City - Procurement Department
Justification for Sole Source Purchase
Purchase Request Date:
This form must be completed to certify the conditions and circumstances for the purchase of goods and/ or services under the sole source exception to the competitive quote/bid process as defined in the Procurement Policies and Procedures.
NOTE: Sole Source purchases exceeding $25,000.00 require Procurement to issue a Notice of Intent to
Award and the additional approval of the City Manager. Notice will be placed on the open market for a period of five business days. Sole Source purchases exceeding $50,000.00 require Commission approval.
Requesting Department/Division:
Goods/Services Required:
Vendor considered for Sole Source (Include name, Munis #, telephone #, and email):
(Backup shall include a Letter of Sole Source from the Vendor or a Notice of Intent to Award. Certificate of Insurance will be required if services are performed on City property.)
Conditions and circumstances that create a Sole Source. Please be specific: (380 max characters)
Total Cost of Purchase:
(Total cost includes shipping and installation if applicable)
List Attachments:
Requestor Name (PRINT) Date Signature of Department Director Date
Requestor Signature Date Signature of Procurement Director Date
City Manager Date:
(If required)
03.25.26 rev
| Requestor Name PRINT: Tony Bauer |
| Project String: UM017 |
| Org No: 30257502 |
| Object No: 463400 |
| Chief Financial Officer: |
| CFO Date: |
| Requestor Date: 4/1/2026 |
| Request Date: 4/1/2026 |
| Requesting Dept: Utilities Maintenance Mechanical/Electrical |
| Goods/Services: REXA Hydraulic Actuator and instrument control panel |
Cla-Valve replacement
| Vendor info: TSC Jacobs, Vendor # 3677, (727) 278-4973, DJacobs@tscjacobs.com |
| Conditions and circumstances: REXA actuators provide a long life (5year Warranty), maintenance free, reliable, and more precise actuator to allow the city to control the output flow from the WWTP to DRF leading to a better treatment of dechlorination to the Reuse water which is regulated to the permitted outfall in the East Canal. TSC Jacobs is the Sole Source provider of REXA actuators in Florida. See Attc |
| Total Cost: $29,580.00 |
| List attachments: Sole Source Letter, quote, and sole source form. |
| Project Description: WRF Unscheduled Equipment Replacement |
| Org Obj Description: IMPLEMENT302 Capital Equipment |
File details come from the government source that posted it. Updated .