Notice_of_Intent_to_Sole_Source_REXA_Actuators.pdf

This is a Notice of Intent to Sole Source issued by the City of Plant City, Florida for the procurement of REXA Actuators through TSC Jacobs, the sole authorized representative for REXA products in Florida. The project involves the replacement of an existing manual operator on a 16-inch Pratt butterfly valve with a REXA X3R10000-90-C-P actuator control system at the City's Water Reclamation Facility and Wastewater Treatment Plant. The procurement supports standardization of control equipment across City facilities and improves control of output flow from the Wastewater Treatment Plant to the Denitrification Reuse Facility while ensuring compliance with permitted outfall regulations. Deliverables include the REXA automated butterfly valve actuator system, a REXA control box, hardware, accessories, freight to Plant City, a five-year warranty, one day of onsite commissioning support, and one trip for startup assistance. Question submissions and proposal responses are due electronically through the OpenGov procurement portal on April 14, 2026 at 2:00 PM. Vendors who agree with the sole source determination are not required to submit a response; only vendors disagreeing with the justification should respond.

The estimated total cost is $29,580.00, which exceeds the $25,000 threshold requiring approval from both the Procurement Director and City Manager. The quotation issued on March 18, 2026 is valid for 60 days, expiring May 17, 2026, and specifies a 12-week lead time from receipt of mounting information with NET 30 payment terms. Credit card payments are subject to an additional 3% charge. TSC Jacobs (Vendor #3677) is the current incumbent vendor and sole authorized provider. The equipment must integrate with existing infrastructure at the WRF, including compatibility with existing wiring and connection to 115V power with 4-20mA signal connections. Funding will be charged to project string UM017 as capital equipment under the IMPLEMENT302 project code.