Emergency Standby Generators Installation Project (Riverside Pump Station & Ops Building)

The City of Waco, Texas is soliciting bids through Request for Bids (RFB) 2026-009 for the Emergency Standby Generators Installation Project at the Riverside Water Treatment Plant's High Service Pump Station (HSPS) and Operations Building. The scope of work encompasses all labor, materials, equipment, and incidentals necessary to install two complete generator systems with supporting electrical infrastructure, civil site improvements, and associated modifications. Deliverables include demolition of existing components, civil site work (grading, paving, and concrete foundations), electrical installations (5kV and 600-volt cabling, switchgear installation, cable terminations, and conduit work), generator installation with transfer switchgear, SCADA modifications, third-party testing of transfer systems, modifications to harmonic filters, crane operations, and project record drawings. The general contractor is required to self-perform at least 51 percent of the work, and all work must achieve substantial completion within 150 calendar days from the Notice to Proceed and final completion within 180 calendar days, with a liquidation fee of $1,000 per day for delays beyond the contract completion dates. Key deadlines include a mandatory pre-bid meeting on March 2, 2026 at 10:30 a.m. Central Time at the Riverside WTP location (200 Colcord Ave., Waco, TX 76707), a question submission deadline of April 17, 2026 at 2:00 p.m. Central Time, and a sealed bid due date of April 29, 2026 at 2:00 p.m. Central Time with bid opening at 2:01 p.m. the same day via Zoom video conference. Bid submissions must include a bid bond or certified check equal to 5 percent of the total bid amount, and all prices must exclude federal excise and state sales taxes.

The City of Waco has not designated any specific set-asides or restrictions on respondent types based on disadvantaged enterprise status, and no TxDOT qualifications are required for this procurement. No incumbent vendors or existing contractors are identified in the available solicitation documents. The engineering estimate for this project is $770,000, which establishes the anticipated budget range for award consideration. Bidders may submit responses through the City's eProcurement portal at waco-texas.bonfirehub.com or submit paper copies consisting of one electronic copy and one original plus two copies to the Purchasing Agent at 1415 North 4th Street, Waco, Texas 76707, with all submissions directed to attention Melanie Wade. The City will award the contract to the lowest responsible bidder based on the base bid plus any selected alternatives, provided the amount does not exceed available funds, with final selection and award notification tentatively scheduled for May 29, 2026. The City reserves the right to reject any and all submittals and will not reimburse vendors for costs incurred in preparing bid responses. Questions should be directed to Melanie Wade, Purchasing Agent, at melaniew@wacotx.gov, (254) 750-8098, or (254) 750-8063 (fax), with submission through the eProcurement portal being the preferred method.