Indirect cost allocation plan services for the office of the governor (OOG) financial services division

The State of Texas Office of the Governor Financial Services Division is issuing Request for Proposal (RFP) No. 301-26-03431 for indirect cost allocation plan (IDCAP) services to develop and implement federal cost allocation plans compliant with 2 CFR Part 200 and OMB Circular A-87. The primary deliverables include preparation of a draft IDCAP by May 11, 2026, a final IDCAP submitted to the U.S. Department of Health and Human Services by May 29, 2026, and comprehensive support for federal approval negotiation and compliance. Qualified contractors must demonstrate financial stability through audited financial statements compliant with GAAP or IAS, provide detailed organizational charts with staff qualifications, and submit executive summaries, work plans, transition plans, and cost proposals. The contract term extends through August 31, 2027, with optional renewal for up to three additional twelve-month periods and a potential six-month extension for transition purposes, with an anticipated start date of March 27, 2026. Proposals are due by March 23, 2026, at 2:00 p.m. Central Time, submitted in hard copy format (one original and three copies) plus one digital PDF copy on CD, DVD, or USB drive to the OOG Financial Services Division in Austin, Texas. Evaluation criteria are weighted as follows: Company Information and Financial Responsibility (10 percent), Experience, Qualifications, and References (30 percent), Proposed Work Plan (30 percent), and Compensation and Fees (30 percent), with the OOG reserving the right to conduct reference checks, request clarifications, seek Best and Final Offers, and award to multiple respondents based on best value considerations.

A mandatory HUB Subcontracting Plan is required for all respondents, with the OOG providing courtesy review prior to final submission, as subcontracting opportunities exist under NIGP CLASS items 946-11, 946-49, 946-77, 961-21, and 962-58 encompassing accounting services, financial services, statistical services, cost estimating, and professional services. Respondents with Texas addresses must qualify as Texas Bidders as defined under Texas Government Code Section 2155.444(c) and may claim applicable bidder preferences including service-disabled veteran ownership, Texas-sourced materials, and other statutory preferences listed in Exhibit C. Contractors must comply with extensive statutory requirements including workers' compensation insurance with minimum coverage limits of $1,000,000 per occurrence and $2,000,000 aggregate for general liability, E-Verify employment verification, debarment certifications, FCPA compliance certifications, human trafficking prohibitions, and conflict of interest disclosures, with all work products becoming exclusive property of the OOG. No incumbent contractors or specific technology integration requirements are identified in the solicitation documents. Compensation will be provided as a fixed-fee amount as detailed in each contractor's Compensation Schedule (Exhibit E), with the OOG's maximum contract liability for the initial performance period to be determined at the time of contract award, and the OOG's cognizant federal agency being the U.S. Department of Health and Human Services, Division of Cost Allocation, with contact available through Michael White at 512-463-0394 or michael.white@gov.texas.gov.