Northern Maine Readiness Ctr Custodial & Janitorial service

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau, is issuing Request for Quotation (RFQ) 260312-0226 for custodial and janitorial services at the Northern Maine Readiness Center (NMRC) located in Presque Isle, Maine. The procurement encompasses cleaning and maintenance of approximately 11,671 total square feet across the main facility (6,421 square feet) and Drill Hall (5,250 square feet), including daily and weekly tasks such as trash and recycling removal, carpet vacuuming, floor sweeping and mopping, restroom sanitation, drinking fountain cleaning, and equipment sanitization, as well as monthly, quarterly, semi-annual, and annual specialized cleaning services. Contractors must provide commercial-grade equipment including HEPA-filter vacuums, carpet cleaning equipment with minimum 50 PSI delivery and 100 inches of water lift, and floor buffers, while supplying specified materials with mandated recycled content minimums (toilet paper 20%, paper towels 40%, trash bags 10%) and maintaining PFAS-free products. The contract period begins July 1, 2026, with an initial one-year performance period (July 1, 2026, to June 30, 2027) followed by two optional two-year extension periods, creating a potential five-year total contract span through June 30, 2031. Performance will be evaluated on a best-value basis with monthly mandatory evaluation tours using a rating system of Excellent, Good (Meets Expectations), Needs Improvement, and Unacceptable, with poor performance defined as four or more negative responses, allowing contract termination with thirty days' notice if issues are not resolved within two weeks. All personnel must pass federal background vetting conducted by the Department of Defense, Veterans and Emergency Management, work must be performed during facility hours of 7:30 a.m. to 4:00 p.m., and contractors must maintain minimum insurance coverage of $300,000 commercial general liability and $300,000 automobile liability. A mandatory pre-bid walkthrough is scheduled for Tuesday, March 17, 2026, at 9:00 a.m., with attendance coordination required by noon on March 16, 2026, by contacting Steve Hartley at 207-430-5433; questions must be submitted by March 25, 2026, and quotations are due no later than 4:00 p.m. Eastern Standard Time on April 1, 2026.

This solicitation is restricted exclusively to certified "Work Centers" as defined in 5 MRSA 1826-B.2, limiting competition to organizations meeting this specific state designation. Bidders must submit pricing through the State of Maine's electronic Vendor Self Service (VSS) system, with costs broken down by task frequency categories (daily/weekly/monthly, quarterly, semi-annual, and annual) and a total five-year contract value; no subcontracts exceeding 15% of total work are permitted without State approval. The State will evaluate bids prioritizing certified Work Centers with fair and reasonable pricing compared to non-Work Center market rates. No incumbent vendor information, current contractor details, or specific contract value caps are identified in the solicitation documents. Special event cleaning services are available at an hourly rate to be specified by the contractor at the time of bid submission. The exact award value is not disclosed; however, the bid breakdown worksheet requires vendors to calculate pricing across the five-year contract period using the provided frequency-based cost structure.