NMRC rfq custodial breakdown bid worksheet.xlsx

This is a bid breakdown custodial worksheet for Request for Quotation #15A26xxxx*xxxx issued by the State of Maine Department of Administrative and Financial Services on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau for custodial and janitorial services at the Northern Maine Readiness Center (NMRC) in Presque Isle, Maine. The procurement covers cleaning and maintenance of approximately 11,671 total square feet across the main facility and Drill Hall, including daily, weekly, monthly, quarterly, semi-annual, and annual specialized cleaning tasks. A mandatory pre-bid walkthrough is scheduled for Tuesday, March 17, 2026, at 9:00 a.m., with coordination required by noon on March 16, 2026. Questions must be submitted by March 25, 2026, and quotations are due no later than 4:00 p.m. Eastern Standard Time on April 1, 2026. The contract period begins July 1, 2026, with an initial one-year performance period (July 1, 2026, to June 30, 2027) followed by two optional two-year extension periods, creating a potential five-year total contract span through June 30, 2031.

The bid worksheet requires vendors to submit pricing broken down by task frequency categories (daily/weekly/monthly, quarterly, semi-annual, and annual), with formulas calculating total yearly prices and five-year contract values. Vendors must also provide an hourly rate for special event cleaning services. This solicitation is restricted exclusively to certified "Work Centers" as defined in 5 MRSA 1826-B.2. Contractors must provide commercial-grade equipment including HEPA-filter vacuums, carpet cleaning equipment with minimum 50 PSI delivery and 100 inches of water lift, floor buffers, and specified materials with mandated recycled content minimums. All personnel must pass federal background vetting, maintain minimum insurance coverage of $300,000 commercial general liability and $300,000 automobile liability, and perform work during facility hours of 7:30 a.m. to 4:00 p.m. No subcontracts exceeding 15% of total work are permitted without State approval. The exact award value is not disclosed; the State will evaluate bids prioritizing certified Work Centers with fair and reasonable pricing.