NMRC.pdf

This is a Request for Quotation (RFQ) issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management – Military Bureau, for custodial and janitorial services at the Northern Maine Readiness Center (NMRC) in Presque Isle, Maine. The scope of work encompasses cleaning and maintenance of approximately 11,671 total square feet, including the main facility (6,421 square feet) and Drill Hall (5,250 square feet), with services ranging from daily and weekly tasks such as trash removal, carpet vacuuming, floor cleaning, and restroom sanitation to monthly, quarterly, semi-annual, and annual specialized cleaning services. A mandatory pre-bid walkthrough is scheduled for Tuesday, March 17, 2026, at 9:00 a.m., with attendance coordination required by noon on March 16, 2026. Questions must be submitted by March 25, 2026, and quotations are due no later than 4:00 p.m. Eastern Standard Time on April 1, 2026. The contract period begins July 1, 2026, with an initial one-year performance period followed by two optional two-year extension periods, creating a potential five-year total contract span through June 30, 2031.

Contractors must provide commercial-grade equipment including HEPA-filter vacuums, carpet cleaning equipment with minimum 50 PSI delivery and 100 inches of water lift, and floor buffers, while supplying specified materials with mandated recycled content minimums (toilet paper 20%, paper towels 40%, trash bags 10%) and maintaining PFAS-free products. This solicitation is restricted exclusively to certified "Work Centers" as defined in 5 MRSA 1826-B.2, limiting competition to organizations meeting this specific state designation. Bidders must submit pricing through the State of Maine's electronic Vendor Self Service (VSS) system with costs broken down by task frequency categories and a total five-year contract value; no subcontracts exceeding 15% of total work are permitted without State approval. All personnel must pass federal background vetting, work must be performed during facility hours of 7:30 a.m. to 4:00 p.m., and contractors must maintain minimum insurance coverage of $300,000 commercial general liability and $300,000 automobile liability. Performance will be evaluated on a best-value basis with monthly mandatory evaluation tours using a four-tier rating system, with contract termination possible with thirty days' notice if performance issues are not resolved within two weeks.