NMRC rfq custodial breakdown bid worksheet.xlsx

This is a bid breakdown worksheet for a custodial and janitorial services request for quotation (RFQ #15A260312-0226) issued by the State of Maine Department of Administrative and Financial Services on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau for the Northern Maine Readiness Center (NMRC) in Presque Isle, Maine. The procurement encompasses cleaning and maintenance services across approximately 11,671 square feet of facility space, including daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks. The mandatory pre-bid walkthrough is scheduled for Tuesday, March 17, 2026, at 9:00 a.m., with advance coordination required by March 16, 2026. Questions must be submitted by March 25, 2026, and quotations are due by 4:00 p.m. Eastern Standard Time on April 1, 2026. The contract period commences July 1, 2026, with an initial one-year performance period (July 1, 2026, to June 30, 2027) followed by two optional two-year extension periods, extending the potential contract term through June 30, 2031.

The bid breakdown worksheet requires vendors to calculate pricing across five years using a frequency-based cost structure, with separate line items for daily/weekly/monthly tasks (multiplied by 12 for yearly totals or 24 for two-year renewal periods), quarterly tasks (multiplied by 4 or 8 for two years), semi-annual tasks (multiplied by 2 or 4 for two years), and annual tasks. Vendors must also provide hourly rates for special event cleaning services. The worksheet contains formula fields that automatically calculate total yearly prices and the cumulative five-year contract value from the task-based pricing inputs. This solicitation is restricted exclusively to certified "Work Centers" as defined in 5 MRSA 1826-B.2. Contractors must maintain minimum insurance coverage of $300,000 commercial general liability and $300,000 automobile liability, and all personnel must pass federal background vetting. No subcontracts exceeding 15% of total work are permitted without State approval.