MPA 506 OE Seasonal Equipment, Purchase, Maintenance, Repair

The State of Rhode Island Division of Purchases is conducting an Open Enrollment Vendor Assessment (OEV) for Master Price Agreement 506 (MPA 506) to establish a qualified list of vendors providing equipment, preventative maintenance, general maintenance, inspection, and repair services for landscaping, snow removal, and other maintenance equipment. The solicitation is open from December 4, 2025, to December 1, 2027, with quarterly reviews every 90 days and continuous vendor submissions possible. Vendors must submit proposals electronically through Ocean State Procures, with evaluation based on pass/fail criteria on a per-project basis. Key requirements include providing timely quotes for specific projects, with hourly rates applying to work performed 8:00 AM-5:00 PM, Monday-Friday, and overtime rates for other hours. Vendors will be selected through mini-bids issued by agencies when specific projects arise, with the understanding that there is no guarantee of purchasing activity.

The procurement has statewide applicability and may be utilized by state agencies, political subdivisions, municipalities, higher education institutions, and quasi-public agencies. Vendors must complete a Vendor Certification Questionnaire and submit an MBE Participation Acknowledgment Form, indicating some focus on minority business enterprise participation. Insurance requirements include $1,000,000 in general liability, $100,000 in workers' compensation, and $1,000,000 in automobile liability coverage. The state will withhold a 0.33% contract administrative fee from all invoices effective January 1, 2026. While no specific award value is mentioned, the contract allows for ongoing equipment and maintenance service procurement across various state and local entities. Vendors currently on the MPA 506 contract are explicitly instructed not to rebid, suggesting an existing pool of qualified contractors will be maintained throughout the procurement period.