MPA-372 - FY25 Open Enrollment: Tree and Shrub Trimming and Removal Service

The State of Rhode Island Division of Purchases is conducting an Open Enrollment Vendor Assessment (OEV) to establish a Master Price Agreement (MPA-372) for Tree and Shrub Trimming and Removal Services. This solicitation (OEV25005164) seeks qualified vendors to provide comprehensive tree and shrub maintenance services for state agencies, quasi-public agencies, and local municipalities. The contract will cover both scheduled maintenance and emergency response tree and shrub trimming and removal work, with vendors expected to handle both proactive and reactive service needs. Vendors must submit electronic proposals through the Ocean State Procures system and maintain specific insurance requirements, including $1,000,000 in liability coverage, $100,000 in workers compensation, and $1,000,000 in automobile liability. The procurement period runs from February 11, 2025, through December 31, 2026, with vendors able to submit proposals throughout this timeframe. Questions from potential vendors will be accepted until December 17, 2026. When specific projects arise, participating agencies will issue mini-bids to qualified vendors to obtain competitive pricing.

The solicitation emphasizes participation of Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Veteran Business Enterprises (VBEs), with a requirement that when three quotes are obtained for a project, at least one must come from a certified minority, women-owned, or veteran-owned business if such vendors are available on the qualified vendor list. A 1% contract administrative fee will be withheld from all invoices, and vendors must register in the Ocean State Procures system to participate. The state reserves the right to make single or multiple awards and may rank vendors based on the rates provided. No guaranteed minimum purchase amount is specified, as services will be utilized on an as-needed basis by participating agencies. Vendors must complete and submit an MBE Participation Acknowledgment Form and comply with Rhode Island's minority business enterprise requirements. While no specific contract value is listed, the open-ended nature of the agreement suggests flexibility for various project scopes and sizes across state and local jurisdictions.