MPA 559 OE light and meduim duty vehicles

The State of Rhode Island's Division of Purchases is seeking qualified vendors for Master Price Agreement (MPA 559) to provide light and medium duty vehicles for state agencies through an Open Enrollment Vendor Assessment (OEV). This solicitation (OEV25005066) establishes a qualified vendor list for agencies including state departments, quasi-governmental organizations, municipalities, and legislative and judicial branches. The open enrollment period runs from January 13, 2025, through November 30, 2027, with an initial three-year contract period beginning approximately December 1, 2024, and potential for two additional 12-month renewals. Vendors will be evaluated on a pass/fail basis and must submit proposals through the Ocean State Procures system. The procurement requires comprehensive insurance coverage, including $1 million in general liability per occurrence, workers' compensation, and automobile liability. Vendors must submit quarterly reports detailing invoiced amounts within 45 days of each calendar quarter's end, and the contract includes a 1% administrative fee withheld from vendor payments to support the state's eProcurement system.

The solicitation strongly encourages participation from Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs), with specific requirements for vendor involvement. When agencies request quotes for specific projects, they must include at least one MBE/WBE/VBE certified vendor among three quotes if such vendors are available on the qualified list. Vendors must submit an MBE Participation Acknowledgment Form and develop MBE Utilization Plans for specific awards. The contract is an indefinite quantity agreement with no guaranteed minimum purchase amounts, allowing vendors to submit proposals at any time during the open enrollment period. Political subdivisions, institutions of higher education, municipal and state schools, and quasi-public agencies are permitted to utilize this Master Price Agreement. While specific award values are not explicitly stated, the broad applicability and open-ended nature of the contract suggest potential for significant purchasing activity across various Rhode Island government entities. Vendors must be prepared to respond to mini-bid processes when specific vehicle needs arise from participating agencies.