MPA 565 Open Enrollment Grounds Keeping Supplies, Materials, and Equipment

The Rhode Island Department of Administration/Division of Purchases is conducting an Open Enrollment Vendor Assessment (OEV) for Master Price Agreement (MPA) 565, seeking to establish a qualified list of vendors for grounds keeping materials, equipment, supplies, and turf consulting services. This procurement will serve state agencies, quasi-governmental organizations, municipalities, and legislative and judicial branches through the Ocean State Procures electronic system. Vendors must submit proposals by April 11, 2025, at 11:00 am, with a vendor Q&A period running from March 14, 2025, at 10:15 am to March 28, 2025, at 3:00 pm. The initial contract period is expected to run for three years, from approximately June 1, 2025, through June 1, 2028. Evaluation will be conducted on a pass/fail basis, with vendors required to demonstrate qualifications across multiple criteria, including mandatory insurance coverage, affirmative action compliance, and various business practice certifications.

The solicitation includes specific requirements for vendor participation, with a strong emphasis on diversity and inclusion. When specific projects arise, agencies will issue mini-bids to qualified vendors, with a mandatory requirement to obtain at least one quote from a Minority Business Enterprise (MBE), Women Business Enterprise (WBE), or Veteran Business Enterprise (VBE) certified vendor. A 1% contract administrative fee will be applied to all purchase orders, which will be withheld from invoice payments and deposited into a restricted receipt account for procurement system maintenance. All potential vendors must register in the Ocean State Procures system to be eligible for consideration. While specific award values are not explicitly stated, the broad scope of the procurement suggests potential for significant ongoing contract opportunities across multiple state and local entities. The open enrollment nature of the solicitation indicates that vendors can be added to the qualified list on a quarterly basis, providing ongoing opportunities for participation.